Executive Secretary I - Special Services (SPED)

Reports To:  General Director Special Services

Position Purpose:  To assist and relieve the General Director of Special Services of paperwork and impediments, so that he/she may devote maximum attention to the central problems of education and educational administration; also, to contribute to effective school/public relations by prompt and courteous handling of all inquiries and visitors.

Qualifications:

• High school graduate
• Excellent written language skills
• Proficient in the use of Microsoft Word, PowerPoint, and Excel
• Ability to use all office equipment
• Knowledge of school district operations, policies, and procedures
• Excellent interpersonal skills, including the ability to respect confidences
• Ability to present a professional image and to successfully represent the administrator in communications with the school board, general public, and district employees
• Ability to make effective and efficient independent judgments
• Ability to create documents
• Extensive organizational skills and initiative
• Ability to coordinate other worker’s activities
• Ability to handle pressure/stress and ambiguity

Physical/Emotional Requirements:  The incumbent may be required to use the below requirements during any part of the working day.

Light work:  Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

Performance Responsibilities:

• Performs general secretarial duties for the General Director of Special Services and others as necessary.
• Process expense and leave forms, requisitions and work orders.
• Maintains a filing system for the General Director.
• Places and receives telephone calls; orders and maintains supplies; schedules appointments and interviews; coordinates meetings; makes travel arrangements and coordinates the work of the office personnel.
• Maintains accurate records regarding categorical reimbursement for certified and classified staff.
• Composes and processes routine outgoing correspondence.
• Maintains and enters department payroll roster information biweekly and performs other related office duties as directed.
• Coordinates leave requests/travel arrangements
• Facilitates transportation requests
• Processes transfer requests

Terms of Employment:

12 months; salary and work year to be determined by the Board of Education.

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of classified employees.

Salary : $18 - $19