Executive Administrative Assistant

Executive Administrative Assistant

One of our clients is looking for a Executive Assistant with 2-4 years of Administrative Assistant/Executive Assistant experience. This is temp-to-hire role. APPLY TODAY if you qualify.

Position: Executive Administrative Assistant

Location: Downtown Houston

Schedule: HYBRID SCHEDULE: Monday - Friday 8am?5pm (2 days WFH)

Contract Type: Temp to Hire

JOB DESCRIPTION:
We are looking for a knowledgeable and self-motivated individual to assist in the day-to-day operations of our business including but not limited to providing support for the CEO and the successful execution of sales & events initiatives. You will need to be a self-starter capable of taking on new projects, developing a plan and seeing them through completion. You will also need to effectively communicate with clients to help steer them through the sales & events lifecycle from initial outreach to the signing of contracts.

Responsibilities

Executive Support:

• Managing the CEO?s inbox & calendar, scheduling meetings and planning travel;
• Collaborating with executives to determine and prioritize opportunities to pursue, especially as it relates to sales, events, and other revenue streams;
• Drafting meeting agendas and then keeping a meeting focused during both internal team meetings and external meetings with clients;
• Providing tactical support for sales & events;
• Responding to inquiries on behalf of the CEO and assisting with all follow up;
• Providing support and oversight for special projects and initiatives, as requested;
• Other duties, as assigned.

Sales:

• Supporting CEO in cultivating strong relationships with new clients, while maintaining and nurturing existing client relationships;
• Collating and maintaining client and sales information in the CRM database;
• Assist with creating and delivering sales pitches, presentations, reference material, and other documents, as requested;
• Demonstrate strong interpersonal skills with the ability to engage all stakeholders;
• Other duties, as assigned.

Events:

• Schedule speakers;
• Liaise with vendors, exhibitors, volunteers and stakeholders during the event planning process to ensure everything is in order;
• Assign tasks and coordinate activities related to maintaining event inventory.
• Other duties, as assigned.

Skills

• 3-5 years' relevant work experience in business development or similar field preferred.
• Excellent written and verbal communication skills.
• Ability to handle multiple projects simultaneously and work under pressure.
• Strong organization and project management skills.
• Friendly and personable demeanor.
• Proficient in Microsoft Office and relevant software.

Must be capable of:

• Standing for extended periods (during events),
• Lifting and carrying 40 pounds, and
• Working on the computer and on the phone for extended periods.

HOUDT42
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