Administrative Assistant

Job Description

Job Title: Administrative Assistant

Location: Tulsa, Oklahoma

Department: Outpatient

Employment Type: Full-Time

Job Summary

Join our compassionate and collaborative team as an Administrative Assistant, where you will play a vital role in enhancing office efficiency and creating a pleasant working environment. We are looking for a friendly, helpful, and respectful individual who is dedicated to serving our clients and colleagues. In this position, you will have the opportunity to develop methods that improve office functionality while making a meaningful difference in the lives of those we serve. Your organizational skills and attention to detail will be key in maintaining a well-run office.

Responsibilities

As an Administrative Assistant, you will be responsible for a variety of essential tasks that keep our office running smoothly, including:

• Managing calendars and organizing meetings
• Providing excellent customer service
• Completing general office duties
  
  

The Administrative Assistant position offers…

• Employee Assistance Program - 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
• Career Advancement & Wage Growth - Grow in your career with great opportunities for upward mobility and added income
• Comprehensive Training - Learn and develop skills with our robust on-the-job training
• Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting healthy, joyful workforce engagement
  
  

Key Responsibilities

• Demonstrate sensitivity and responsibility to management needs
• Attend all mandatory meetings and maintain meeting minutes
• Maintain and update resource materials for service line staff
• Complete general office duties, including mailing, filing, typing, and organizing as needed
• Answer telephone calls, relay messages, and communicate effectively with colleagues
• Gather, organize, and summarize information requested by supervisor, faculty, or staff for meetings or conferences
• Train colleagues on the use of common office equipment
• Manage meeting calendar(s) and arrange meeting facilities, equipment, and meals for conferences
• Greet and assist office visitors in a helpful manner
• Treat all clients, families, colleagues, and stakeholders with respect and dignity
• Comply with HIPAA and confidentiality requirements
• Maintain up-to-date lists of phone numbers, addresses, and colleagues
• Assist with administrative record keeping, data entry, and required documentation
• Distribute mail, messages, and correspondence to personnel
• Order office supplies and oversee equipment maintenance
• Assist with general office upkeep and cleaning
• Manage office/facility bills and invoices and maintain records, if applicable
• Ensure program service authorizations are current and properly filed, if applicable
  
  

Education, Experience, And/or Credential Qualifications

• A high school diploma or equivalent certificate is required
• An associate's or bachelor's degree in an applicable field such as human resources or social services from an accredited institution is preferred
• One to three years of experience providing clerical/administrative support or other applicable experience is preferred
• Advanced skills in computing, including the use of databases, web browsers, email interfaces, and MS Office products is highly desirable
  
  

Additional Qualifications

• Successful completion of background check including criminal record, driving record, abuse/neglect, and fingerprint check
• Current driver's license, acceptable driving record, and current auto insurance
  
  

Physical Requirements

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, or pull, or otherwise move objects, including the human body
• Repetitive movements of hands, fingers, and arms for typing and/or writing during work shift
• Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met
  
  

Brightli is on a Mission

Join us in our mission to change and save lives. If you are passionate about making a difference and want to be part of a team that values compassion and collaboration, we encourage you to apply today!

Keywords: Administrative Assistant, Office Support, Clerical, Customer Service, Organizational Skills, Meeting Coordination, Data Entry, Communication Skills, Team Player, Efficiency

Position Perks & Benefits

Paid time off: full-time employees receive an attractive time off package to balance your work and personal life

Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more

Top-notch training: initial, ongoing, comprehensive, and supportive

Career mobility: advancement opportunities/promoting from within

Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness

Brightli is on a Mission

A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients.

As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace.

We are an Equal Employment Opportunity Employer.

Preferred Family Health Care is a Smoke and Tobacco Free Workplace.