What are the responsibilities and job description for the Adminstrative Assistant/Receptionist position at Business Brokers of Arizona?
Listing Coordinator/ Office Support
We’re looking for a new addition to the Business Brokers of Arizona team! This person will work as an office receptionist/support and as the office listing coordinator. This job will include general office receptionist duties as well as being responsible for confidentially listing new business-for-sale ads on several different websites and upkeeping client files. Our new team member should be personable, customer service oriented, have strong phone skills, and be confident in working with Microsoft Office Suite, Outlook, Gmail, and Google Drive. Multitasking, great organization skills, and comfortability with filing will all be helpful in this position.
Job Tasks & Responsibilities:
- Answer all incoming calls and direct them to the appropriate person
- Taking thorough messages when necessary
- Create and continually upkeep soft and hard copy client files (requires thorough knowledge of Google Drive)
- Add new business listings to several advertising sites ensuring accuracy and confidentiality (list of sites provided)
- Select stock photos for each new listing using the approved list of stock photo sites
- Create a confidential business listing email-blast using Constant Contact to be sent out to our email list
- Continually update email list with new contacts (provided to you to file)
- Upkeep new Non-Disclosure Agreement documents in both soft and hard copy files (provided to you to file)
- Utilize systems in place to organize current/sold/expiring/cancelled business listings and follow up as necessary for accuracy.
Qualifications:
- Organization skills
- Multitasking skills
- Google Suite proficiency
- Microsoft Office proficiency
- Strong computer skills
- Professional phone skills
- Customer service oriented personality
About us
Pay: $18-20 depending on experience.
Schedule: M-Th 9am-5pm & Fri 9am-1pm; Must work daily in the office and business casual attire is required.
Business Brokers of Arizona (BBAZ) is a professional business brokerage firm that is committed to meeting and exceeding expectations. We proudly serve all of Maricopa County, including Phoenix, Scottsdale, Chandler, Tempe, and beyond. At Business Brokers of Arizona, we help business owners buy and sell their current or future business. Our professional brokers are trained in the industry and understand how to navigate the market to find clients the best deals and offers. Business Brokers of Arizona has received numerous awards in the past few years for our excellent services, including the AZ Business Leaders 2019 Business Broker award.
For more information on BBAZ please visit our website at: BBAZ.com
**Resume and Cover Letter Required**
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 36 – 40 per week
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- On a scale of 1-5 (5 being great and highly proficient), how well can you navigate Microsoft Office?
- On a scale of 1-5 (5 being great and highly proficient), how well can you navigate Google Suite?
- Are you looking for a long-term job position (2 years)?
Ability to Commute:
- Scottsdale, AZ 85258 (Required)
Work Location: In person
Salary : $18 - $20