Payroll Assistant

*** Granbury ISD requires three references from former employers, collge professors, supervisors, etc with at least two references being from previous supervisors.  Granbury ISD will not accept references from friends or family members.***

Contract Days - 226

PRIMARY PURPOSE:

Assist in preparation of  payroll for the district, including related reports and deposits.  Work under close supervision to ensure accurate and timely preparation of payroll records by following prescribed procedures and regulations.

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED

Special Knowledge/Skills:

Ability to prioritize workload and meet established deadlines

Knowledge of basic accounting procedures

Ability to maintain accurate and auditable records

Ability to use calculator (10-key by touch)

Ability to use personal computer and software to create spreadsheets, databases and do word processing

Proficiency in typing, keyboarding and file maintenance

Ability to work with numbers in accurate and rapid manner to meet established deadlines

Ability to communicate effectively, both written and oral

Knowledge of payroll procedures and reporting requirements related to the IRS, TWC and TRS

Experience:

Three years of payroll accounting experience, preferred

MAJOR RESPONSIBILITIES AND DUTIES:

1.  Payroll Accounting

1.1  Assist in preparation of all payrolls including special payrolls

1.2  Oversee the electronic timekeeping system set up and operations within established procedures.  Communicate to Payroll Supervisor issues that may arise.

1.3  Prepare and maintain electronic timekeeping system procedures, records and training materials.

1.4  Process semimonthly employee benefit invoices utilizing approved procedures.

1.5  Assist in detecting and resolving problemsn with incorrect statements of payroll vendors.  Refer unusual problems to Payroll Supervisor and CFO.

2.  Data Entry

2.1  Assist in preparation and submission of payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA) and Medicare.

2.2  Assist in posting payroll changes including payroll deductions, salary changes, termination and new employee information

3.  Records and Reports

3.1  Maintain physical and computerized payroll records

4.  Other

4.1  Communicate with Human Resource department, campus secretaries, departmental secretaries and employees to ensure accuracy of information reported; resolve payroll problems and inquiries

4.2  Maintain confidentiality of information

4.3  Exemplify high standards of ethical conduct as described in board policy

4.4  Observe professional and ethical standards, in accordance with generally accepted community standards and the Professional Educators Code of Ethics

4.5  Other duties as assigned

SUPERVISORY RESPONSIBILITIES:

None

EQUIPMENT USED:

Copier, calculator, personal computer, typewriter, printer and shredder

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Demands:

Work with frequent interruptions to meet established deadline.  Repetitive hand motions; prolonged use of computer, occasional irregular and prolonged hours.

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The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required

DISTRICT BENEFITS:

Medical Insurance: TRS ActiveCare/BCBS

Supplemental Voluntary Health and Life Insurance Products

District Paid $25,000 Life Insurance

State Personal Leave Days

Local Sick Leave Days

Texas Teachers Retirement System

Salary : $19 - $27