What are the responsibilities and job description for the Mailroom Specialist position at Butler & Associates, P.A.?
Our fast-paced legal firm is looking for someone who is organized to assist with mailroom duties. This is in-person full-time work, Monday through Friday from 8 am to 5 pm, in an office setting. Our employees must keep everything confidential, follow all office policies and procedures, and occasionally exercise independent judgment.
Essential Functions
Responsibilities and duties will include:
- Ensure timely and accurate handling of all mailroom tasks.
- Prepare and package outgoing mail and packages, ensuring that items are properly labeled and addressed.
- Maintain an organized and clean mailroom, ensuring all equipment (e.g., postage machine, folding machine) are in good working order.
- Assist in preparing mailings, including labeling and organizing large volumes of correspondence.
- Ensure compliance with company policies regarding the handling of documents and mailings.
- Assist with inventory management of shipping materials as needed.
- Provide general administrative support to departments as required, including photocopying, filing, and assisting with other office tasks.
- Performing other duties as assigned
Qualifications and Skills
Desirable candidates will have good computer skills, attention to detail, strong organizational skills, the ability to manage time effectively, and strong communication skills. They will also be punctual and dependable.
Candidates should be familiar with Microsoft Office and capable of learning to use machines used in a mailroom. A high school diploma or the equivalent is required.
Our employees work in compliance with federal and state laws and pass a 10-panel drug test, a criminal background check, and a conflict-of-interest check.
Benefits
- Medical, dental, and vision coverage
- EAP (Employee Assistance Program)
- Retirement plan with a company match
- Life insurance
- Paid holidays, vacation, and sick leave
This is a full-time position with benefits available after an introductory period. Wages will be based upon experience and may range from $15-$17 per hour.
Butler & Associates, P.A. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.
Butler & Associates, P.A. participates in E-Verify.
If you have trouble with your application or need reasonable accommodations, please call (785) 267-6444.
All candidates will receive a response and continued communication via email. Please check your spam if you do not receive anything immediately following submission of your application.
Salary : $15 - $17