Administrative Assistant

To be eligile for employment with this office, the applicant MUST "Shall be a veteran or the spouse, surviving spouse, child, or parent of a veteran pursuant to O.R.C. §5901.06".

Only complete packets that include Cover letter, resume and DD214 will be accepted. If the applicant is not the veteran, they must also attached validation of their relationship to the veteran list on the DD214.

BUTLER COUNTY VETERANS SERVICE COMMISSION
ANNOUNCEMENT OF VACANCY

Posting Date: 12/09/2024 Response Deadline: 12/31/2024 or until position is filled

Agency: Butler County Veterans Service Commission

Job Title: Administrative Assistant

Classified X Unclassified

Bargaining Unit Yes No X

Overtime Exempt Yes No X

Salary $47,890.22 - $62,257.29 (Annually)

$26.31 - $34.21 (Hourly)

Work Location:
315 High Street - 1st Floor

Hamilton, OH

Hours of Work: 35 hours/week 8:00 a.m. - 4:00 p.m.

Essential Functions:

Under general supervision of the Executive Assistant, the Administrative Assistant handles:

Keying of check registers and billings for payments;

Completes statistical information, payment logs, and summary grant information;

Performs Veteran Medical Transportation scheduling;

Registers new veterans;

Books transportation requests;

Accommodates special transportation requests and reports;

Maintains data files of transportation guidelines and discharges; processes reports to vendors and VAMC transportation departments daily;

Answers and directs calls to the appropriate employee and ensures employees receive phone messages in the absence of the Receptionist;

Determines clients’ eligibility and status for financial assistance according to the guidelines of the Veterans Service Commission and Title 5901 of the Ohio Revised Code; takes eligible clients through an internal application process; establishes income by verifying all funds received by clients; demonstrates clients’ financial hardship by verifying expenses compared to funds; identifies clients whom should be referred to a County Veterans Service Officer for possible federal VA benefits (e.g. disability benefits, medical, education); informs clients of transportation benefits; coordinates services with community and government offices to ensure clients’ needs are met; refers clients to other social services programs (e.g. Ohio Means Jobs, ODJFS, Salvation Army);

Participates in civic functions, as well as service organizations, to inform the public of services rendered for veterans and their dependents;

Assists in the planning, preparation, and execution of events on behalf of the commission;

Performs other job-related duties as required.

Required Qualifications:

Shall be a veteran or the spouse, surviving spouse, child, or parent of a veteran pursuant to O.R.C. §5901.06;

High school diploma or equivalent; two (2) years’ experience working with the public, or any equivalent combination of relevant education and/or experience. Knowledge of: budgeting; accounting; government structure and process; veterans services laws and/or regulations; *agency goals and objectives; *department policies and procedures; public relations; office practices and procedures; records management; office management; public administration; case management; *VetAssist software; *MUNIS software. Skill in: computer operation; typing (50 wpm).

Selection Procedure: Cover Letter, Resume and 2 interviews

Submit Cover Letter, Resume, and DD214 (Member 4 copy) for application to be considered.

Job Type: Full-time

Pay: From $47,890.22 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Preference is given to applicants who served in the Armed Forces of the United States pursuant to RC. 5901.06. Are you a veteran or the spouse, surviving spouse, child, or parent of a veteran pursuant to O.R.C. § 5901.06?

Education:

• High school or equivalent (Required)

Work Location: In person

Salary : $47,890 - $62,257