DEVELOPMENT COORDINATOR, FOUNDATION

This position will support day to day donor engagement and fundraising operations based at the BHS Foundation and database operations for the Clarion Hospital Foundation. Tasks include database management and reporting, donor recognition, all technical aspects related to Foundation events including event registrations, payments and online auction management. Assists and supports all special event planning and related tasks.

Essential Job Functions

• Masters donor database and donor engagement software to maintain research data and donor records, execute mailing or e-mail campaigns, and create reports. for both Butler and Clarion Foundations. Works with the Accounting Department to ensure balancing.
  • Maintains confidentiality and complies with data privacy regulations and policies.
• Generates donor reports as needed.
• Enters donor related data into donor database system.
  • Accurately and effectively captures data metrics and reports to support foundation operations.
  • Entering and tracking of donations received and participating organizations.
  • Documents all donations with correct name and designation of contribution.
  • Composes and generates routine contribution acknowledgements for signature by the Development Manager, President & CEO, or other appropriate Administrator in a timely manner.
• Assists with planning, organizing, and implementing fundraising and “friend raising” events.
  • Compiles invitation mailing lists.
  • Processes registrations.
  • Attends events to help with registration and other functions.
  • Schedules committee meetings relating to upcoming events.
  • Tracks and records RSVPs for events.
  • Coordinates event design materials with Marketing Team
• Promotes a favorable feeling of goodwill towards BHS Foundation with the community-at-large and Independence Health employees
  • Serves as an ambassador of the Foundations to donors and Independence Health employees by conveying the Foundations' culture of friendliness, respect, and its mission.
• Assists Development Manager with donor stewardship and donor relations.
  • Develops and maintains relationships with donors and potential donors.
• Performs general administrative duties as needed.
  • Serves as gatekeeper for all communication to the Foundation Office, including answering the telephones, receiving/routing mail, greeting visitors, assessing nature of communication, and responding appropriately.
  • Interfaces effectively, regardless of venue, with Foundation board members, donors, other community members, and Independence Health System employees.
  • Maintains files relating to department initiatives and donors.
• Handles office correspondence related to foundation inquiries.
• Answering telephone inquiries and outreach
• Assists with the management of all facets of gift acceptance and acceptance from potential donors.
• Assists colleagues with community outreach to develop relationships with potential donors.
• Analyzes complex information, specific to donors systemwide.
• Manages Foundation’s social media and ensures weekly postings.
• Coordinates updates to Foundation website pages with Marketing Team.
• Other duties as assigned.

Required Qualifications

• Associate’s Degree in Business or related field.
• Experience with Donor Database System.
• Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects.
• Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience, including community.
• Experience with entry of data, ability to manipulate data for analysis, and generating reports.
• Advanced working knowledge of computers, database systems, and office equipment.

Preferred Qualifications

• Bachelor’s Degree in Business or related field.
• Experience using Raiser’s Edge Software.
• Fundraising/Development Experience.

License, Certification & Clearances

• Act 34-PA Criminal Record Check from the PA State Police system

Supervisory Responsibilities

• This position has no direct supervisory responsibilities,

Position Type/Expected Hours of Work

• Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
• Travel may be expected locally between Independence Health locations.

LEAN

• Actively promotes a Lean work culture by performing team member duties to encourage consistent use of LEAN principles and processes, including continually seeking work process improvements. Recognizes the necessity of taking ownership of one’s own motivation, morale, performance and professional development. Strives for behavior consistent with being committed to Independence Health System’s missions, vision and values.

AAP/EEO

• Independence Health System is an Equal Opportunity Employer. It is the policy of Independence Health System to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, marital status, non-job related disability, veteran status, or genetic information, or any other protected class. Independence Health System will conform to the spirit as well as the letter of all applicable laws and regulations.
• Ability to perform the Essential Functions listed on the Physical Conditions and ability to perform the Essential Functions on the Working Condition chart below.

Work Environment

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

Physical Demands