What are the responsibilities and job description for the Assistant Director of Employment and Social Services - Adult Services Division position at Butte County?
The position of Assistant Director – Adult Services is an executive level position that directs all administrative functions of the department through oversight of a Program Manager, Analysts, and Supervisors who coordinate the activities of staff. The Adult Services branch includes Adult Protective Services, In Home Supportive Services, Public Guardian/Public Administrator and oversight of the Public Authority.
Note: A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant's education, training and experience (full-time equivalent) may be evaluated. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process. All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application. "See Resume" is not an acceptable response for any supplemental question.
FLSA: Exempt
DEFINITION
Under administrative direction, plans, organizes and directs the activities, programs and services of a branch of the Department of Employment & Social Services (DESS). Assures compliance of branch activities with Department goals and objectives, state and federal laws, and County policies and procedures; performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director of DESS or designee. Exercises direct supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a branch management position in the Department of Employment & Social Services; directs the programs, managers and supervisors to achieve their strategic goals.
EXAMPLES OF TYPICAL JOB FUNCTIONS
Typical functions may include any of the following tasks, knowledge, abilities, and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
- Participates in the strategic planning process; develops, evaluates and implements department goals, objectives, policies and procedures; monitors DESS operations and develops standards for program evaluation and communications; assures branch’s activities are in compliance with all laws, policies, regulations and goals.
- Manages and directs the daily activities of a DESS branch through appropriate delegation, managerial support, and work supervision; identifies staff needs and distributes available resources to assure the effective delivery of services.
- Plans, prioritizes and assigns tasks and projects; directs the development of performance standards; approves promotions and terminations.
- Counsels, trains and coaches staff; monitors work, develops staff skills, and evaluates performance; identifies training needs and coordinates training for staff.
- Meets regularly with management staff to offer support and guidance; analyzes and evaluates issues and proposals, develops recommendations, and directs the implementation of solutions.
- Provides leadership, direction and coaching to subordinate employees in the areas of performance management, problem resolution, planning, and work assignments.
- Monitors DESS operations and procedures; develops and approves recommendations for improving the branch’s operations and processes; assures that strategic goals are reached; participates in the budget planning process; administers programs within budget constraints; provides programmatic and fiscal direction and assistance to the Public Authority.
- Analyzes trends, and evaluates program requirements and resource utilization; coordinates program planning and evaluation; identifies resources and coordinates integration of services with other programs, departments and agencies; responds to requests for information.
- Monitors budget and expenditures for programs and services; assures that appropriate services are provided; coordinates information and assures effective communications between programs.
- Directs research and strategic planning functions; analyzes financial and demographic trends, and makes recommendations for staffing adjustments and personnel assignments.
- Monitors and reviews national and regional issues, legislation and trends in welfare services; reviews new or revised welfare laws, regulations, and compliance standards; recommends and implements operating and policy revisions.
- Develops and enhances cooperative professional relationships with local community agencies.
- Serves as information source and liaison to various state and regional organizations and agencies; serves on committees, task forces and other groups; represents and acts on behalf of the director as required.
- Provides consultation and training to other organizations in the community on DESS issues; conducts presentations and training to County staff and general public to introduce and communicate the roles and functions of the DESS programs.
- Performs other related duties as assigned.
Knowledge of:
- County, state and federal laws, statutes, rules, ordinances, codes and regulations.
- Social services policies and procedures.
- Cultural, social and behavioral factors in enhancing employment status and welfare of individuals and the community.
- The principles and practices of legal, ethical and professional rules of conduct.
- Techniques and practices for efficient and cost effective management of resources.
- Principles, practices, and trends in public administration, leadership, management and strategic planning.
- Budgets, grant protocols and financial reporting.
- Local community resources and various community services programs.
- Specialized and personal computer systems and software applications.
Ability To:
- Supervise staff, delegate tasks and authority, and coach to improve staff performance.
- Identify community assets and resources; and effectively present demographic, statistical, program information to public and professional audiences.
- Assess and prioritize multiple tasks, projects and demands.
- Understand, interpret and apply relevant statutes, ordinances, codes and regulations.
- Establish and maintain effective working relations with co-workers, other county employees and representatives from other city, county, state and federal agencies.
- Analyze and interpret fiscal and accounting records, and financial statements.
- Follow and effectively communicate verbal and written instructions.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Bachelor’s degree in Social Work, Counseling, Public or Business Administration, Behavioral Sciences, or a related field; and
Five (5) years’ experience in a professional field, including three (3) years supervisory or management experience in public/private social service related field.
Certifications and Licenses:
- Must possess a valid US driver’s license upon date of application. Must obtain California driver’s license following hire date per California DMV regulations.
PHYSICAL DEMANDS
- Mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various County sites; primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 10 pounds.
- Vision to read printed materials and a computer screen.
- Hearing and speech to communicate in person and over the telephone.
- Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
WORKING CONDITIONS
- Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
- Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
EQUIPMENT AND TOOLS UTILIZED
- Equipment utilized includes a motor vehicle, personal computer, fax machine, and standard office equipment.
Disaster Service Worker
All Butte County employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.
Salary : $121,576 - $162,926
