Job Description
Job Description
ByHeart is an infant nutrition company built from the ground up to deliver real innovation on behalf of babies and parents. Our mission is simple : make the best formula in the world. That's why we studied the latest breast milk science, worked directly with suppliers we know and trust, set uncompromising quality standards, developed our own small batch blending process, built our own manufacturing facilities, and conducted a groundbreaking clinical trial. Our goal is to create a future where all parents feel amazing about feeding their baby—no matter how they do it.
When we launched our Whole Nutrition Infant Formula in March 2022, we were the first new U.S infant formula manufacturer in 15 years. Since then, we've been leading the way in a lot of ways.
We're…
- The only U.S.-made infant formula to use organic, grass-fed whole milk
- The first and only U.S. infant formula company to add the two most abundant proteins found in breast milk—alpha-lac and lactoferrin—to our ingredients list
- The first infant formula company to receive Clean Label Project's Purity Award (and we test for 700 contaminants vs the required 400)
- We ran the largest clinical trial by a new infant formula brand in 25 years—clinically proving our benefits vs a leading infant formula like :
- Less spit up
- Softer poops
- Easier digestion
- More efficient weight gain
- Enhanced nutrient absorption
- Longer stretches between nighttime feeds
With >
250M in funding, we're shifting the industry forward—and this is just the beginning. Help us build a future where all parents can feel amazing about feeding, by joining our growing team of >
275 people that stretches across the country.
We're proud to offer competitive, family-first benefits, including but not limited to :
Health insurance for the whole family : medical, dental, & vision insurance covered 100%, with 90% coverage for your family.Flexible paid time off : plus 12 company holidays, and 2 floating holidays to use at your discretion!16-weeks of fully-paid parental leave and new parent support : free 1-year supply of formula, cozy feeding suites, and paid pumping time.Up to 6% 401(k) Match to help you plan for your future.Company equity for every employee : because when we succeed, we succeed together!Visit our site to learn more, and check out some recent press on ByHeart :
Entrepreneur : The Illusion of the Shelf – The Driving Force Behind Infant Formula Shortages, and What Needs to ChangeForbes : A Startup Wanted To Make A Better Baby Formula. It Took Five Long Years.Business Insider : ByHeart Announces Published Data in a Scholarly Journal on Benefits of The Novel High Quality Protein Blend in Their Groundbreaking Next-Generation Easy to Digest Infant FormulaAxios : Infant formula maker ByHeart raises $95 millionBabyCenter : 2024 Best formula for Breastfed BabiesNew Modern Mom : The Clean Formula Moms Are Lovingbased on data from infants at approximately 4 months of ageRole Description
As Executive Assistant to the Co-Founders, you will be a key member of the Corporate-Executive Department, and an essential partner to ByHeart's corporate team. You will play a critical role in ensuring all trains stay on track so that we can execute efficiently against business goals and priorities in a fast-paced, growing environment. You are highly organized, endlessly resourceful, and pride yourself on your attention to detail and your ability to solve problems. You are excited to be an enabler of the Co-Founders' success, supporting them and the Exec Dept, in all day-to-day administrative and operational needs. You can work independently but love being in the mix and keeping up with the ebbs and flows of the business as it evolves. You are excited to contribute to key projects that the Exec Dept. owns, and will manage the company-wide corporate cadence, in partnership with the Chief of Staff. Because the role is so dynamic, you must possess the strong business judgment, communication, and interpersonal skills needed to interact with a variety of people and job functions. You will need to be flexible, dedicated, and available to be in office for 4 days / week.
Title : Executive Assistant to the Co-Founders
Reports To : Julia Pittorino, Chief of Staff
Location : New York, NY
Role Responsibilities
60%) SCHEDULING :
Manage complex co-founders' schedules : book and set up meetings with internal and external participants. Juggle many meeting requests simultaneously and always use your best judgement to make decisions, ensuring you are prioritizing urgent matters. Communicate clearly and tactfully on all calendar matters with key stakeholders, providing context for changes as needed.Schedule and facilitate the planning of key company meetings and events : including but not limited to performance reviews, Board of Directors' meetings and engagements, leadership meetings, all hands, founder 1 : 1s, internal celebrations, and department weeklies.Coordinate closely with the other Executive Assistants on daily scheduling changes and company cadence matters.Maintain and improve ByHeart's corporate calendar : with an understanding of key cyclical planning events and cross-functional dependenciesPrepare meetings : set up rooms, manage screensharing, welcome and direct visitors, organize meals, answer reception line20%) EXECUTIVE DEPARTMENT SUPPORT :
Participate in meetings and coordinate follow ups : act as a second pair of eyes and ears, take and distribute notes, and ensure actions items are completedSupport priority projects, processes, and communications owned by the Exec Dept. : e.g. planning company-wide retreat or quarterly townhalls, managing logistics, and ensuring all key stakeholders are up-to-speedPrepare succinct materials : create templates, build or clean up decks, documents, and spreadsheets, ensuring strong attention to detail and branding cohesionPlan and execute internal culture celebrations to increase employee engagement and happinessManage NY office (alongside the EA to the CFO / CMO / CLO) : manage repairs and maintenance for all vendors, coordinate with IT to ensure all audio video systems are working properly, receive, sort, and send mail, monitor & restock pantry and office supplies, facilitate catered lunches, own office inventory and storage system, and support any branding effortsSpot inefficiencies in our ways of operating and propose solutionsOwn gifting program : partner with brand team to develop and distribute ByHeart goodies to key stakeholders including investors, Board of Directors, and other friends & family of the brandProcess and monitor expenses : join monthly financial reviews, support all department accounting and adminUpdate and maintain contacts database to support relationships and ongoing communicationsSupport with paperwork and miscellaneous administrative tasks : prepare contracts using company templates, route agreements for signature, prepare protected links, maintain files and clean up materials20%) CO-FOUNDER SUPPORT :
Ensure Co-Founders are prepared for meetings, events, and trips : solicit agendas, build itineraries, make reservations or arrange meals, print materials, and coordinate closely with all stakeholdersInteract regularly and build relationships : with employees across various teams, with the co-founder's family and large personal network, and with external stakeholders including investors and Board membersFacilitate press engagements on behalf of Co-Founders : coordinate briefs, set up interviews, and get ahead of all preparationCoordinate with Co-Founders' partners as needed (3rd party vendors, consultants, agencies)Coordinate Co-Founders' travel and logistics, monitor and help reduce travel costsAttributes, Skills & Experience
Seasoned Executive Assistant with 5 years of experience supporting a C-Suite executive(s) and experience working with board members and investorsBachelor's degree from a four-year college or universityExceptional attention to detail and organization skills : you are a perfectionist who never lets anything fall through the cracks. You work efficiently and rapidly, closing every loop and spotting every errorSuperior verbal and written communication skills, with an emphasis on tact and diplomacy. You can communicate nuance effectively to anyone, and you know how to modify your tone based on who you're speaking toHighly adaptable with a positive and engaging attitude : you thrive and stay calm in a dynamic environmentPro-active and resourceful : you are a self-starter who is comfortable rolling up your sleeves to get things done in a high-growth environment. You're always three steps ahead and know how to manage busy senior executives and how to unblock roadblocks. You love bringing solutions to the tableStrong work ethic, high integrity : You are extremely reliable, trustworthy, and consistent in your ability to produce the highest quality work, even outside the confines of regularly working hours. Whether it's arranging flowers for a team event, or greeting our most important investors, no task is too big or smallPeople-centric mindset : you love being part of a big team, you're energized by forming relationships, getting to know people and their needs and workflows, and you are thoughtful about ways to consistently enhance the employee experience or improve productivityTech-savvy : experience using Outlook, Slack, Dropbox, Adobe Acrobat Pro, DocuSign, DocSend and other administrative efficiency or planning toolsProficient design skills : ability to prepare elevated company materials, such as PowerPoint decks, using ByHeart branding, graphic designs skills a plusAbility & willingness to commute in-office to NYC 3-4 days a weekThe minimum annual salary for this position is $125,000 and the maximum is $135,000. The salary range for performing this role outside of New York City will differ. Additionally, you will be eligible for a discretionary performance based annual cash bonus and to participate in our company's equity program, plus our robust medical, dental, vision, retirement, and other benefits.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Salary : $135,000
