Purchasing Analyst

General Description:

The Purchasing Analyst is responsible for completing assigned duties to ensure customer, team member, and vendor satisfaction. The Purchasing Analyst does this by maintaining purchasing efforts and programs across assigned functional categories and by providing insight and analysis around functional categories to drive the best value to internal and external customers. The Purchasing Analyst will also play a key role in partnering with the plant and with buyers to ensure that each location has the appropriate level of materials and can obtain the best value on dollars spent. The Purchasing Analyst completes these functions in support of the manufacture of dairy-related products.

Job Responsibilities:

1. This is an onsite, mid-level job, which will be expected to complete assigned duties to ensure customer, team member, and vendor satisfaction.
2. Create and maintain Procurement Reports and Dashboards.
3. Lead the analytic function within the respective areas, identifying the best value for the organization and developing new/secondary supply sources as necessary.  
4. Investigate, recommend, develop, and initiate supply plans across the product supply base with input from various functions.
5. Assist in periodic cost reviews by variance analysis and make changes when appropriate to ensure accurate costs.
6. With the cooperation of various internal support functions, follow up with suppliers to address material quality issues and implement corrective action within the established procurement system.  
7. Execute purchase orders as needed, reviewing replenishment orders and partnering with local teams to ensure the right purchases are made at the right time.
8. Support buyers and other internal customers with subject matter expertise in systems, processes, and controls around Procurement.
9. Manage supplier relationships to ensure that supplier expectations are clearly understood and that performance against those expectations is being measured and monitored regularly.
10. Analyze product purchase history and negotiate terms and conditions or purchase contracts for all facilities to plan and forecast for future requirements to include quantity price breaks.
11. Responsible for achieving assigned goals in safety, quality, performance, and cost.
12. Responsible for complying with GMPs, SOPs, and corporate and/or plant policies, rules, and regulations.
13. Covers breaks and lunches and other staffing needs assigned by their leadership team.
14. Works in a safe manner, reports safety concerns promptly to their leadership team, and takes corrective actions as necessary to ensure a safe environment.
15. Demonstrates strong communication skills across various departments, ensuring clear and effective collaboration.
16. All other duties assigned by leadership.

Essential Knowledge and Skills:

1. Strong working knowledge of procurement, inventory planning, and forecasting techniques within Oracle/ERP and the Manufacturing environment.  Intermediate skills in Microsoft Office suite, specifically Excel.
2. Knowledge to implement and support various change management activities needed to improve the organization's effectiveness – promoting and actively seeking out opportunities in a proactive manner.
3. Ability to apply basic to complex mathematical concepts such as adding, counting, subtracting, multiplying, dividing, and knowledge of weights and measures to sufficiently handle job tasks.
4. Familiarity with office management procedures and general knowledge of office equipment and troubleshooting.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
6. Strong organizational and multitasking abilities as well as attention to detail and problem-solving skills.
7. Proven capability to work both independently and collaboratively, showcasing strong communication and teamwork skills.
8. Understand and respond appropriately to basic to complex employee, vendor, and customer inquiries.
9. Read, write, and communicate using English language sufficient to perform job functions (Other preferences will be given for special language skills when there is a business need).
10. Knowledge of the company's mission, purpose, goals, and your role in achieving each of them.
11. Satisfactorily complete all company training requirements.
12. Ability to interpret company documents and literature.

Education/Experience:

1. A minimum of a GED or High School Diploma is required, with a BA/BS degree strongly preferred.
2. Minimum of 5 years of related experience in a manufacturing or distribution environment with an emphasis on integrated supply chain and logistics concepts required.
3. 5 years of proven negotiation skills preferred.
4. APICS certified (CPIM and/or CSCP certifications) and/or equivalents preferred.
5. Versed in Sigma six, 5S, and lean manufacturing concepts.
6. Procurement or Operational experience in the manufacturing and dairy industry is preferred. 

Performance Standards:

1. Responsible for reporting to work at scheduled times and communicating tardiness and absences with the assigned Supervisor/Manager before the occurrence.
2. Responsible for reporting to work in a condition to work.
3. Responsible for being well-groomed and always dressed in business- and position-appropriate attire, including ensuring compliance with GMP dress code standards.
4. Comply with performance criteria and standards of conduct as contained in company policy, employment procedures, and responsibilities as described in the company handbook.
5. Demonstrates a high level of professionalism and confidentiality.
6. Always maintain a safe work environment and immediately report and take appropriate action to correct safety/food safety concerns.
7. Responsible for completing all assigned tasks and responsibilities as assigned.

Work Schedule:

1. Requires morning and afternoon availability with flexibility outside of normal business hours based on company needs.
2. Requests to be scheduled off for a specific day require advance notification and approval by the Supervisor/Manager.
3. Salaried: Generally scheduled for 40-45 hours; more hours may be required based on the needs of the business.

Environmental Concerns:

1. It may be subject to exposure to ingredients used in the manufacture of food products, including allergens.
2. May be subject to exposure to chemicals involved in the manufacture and sanitation of a food processing facility.
3. Maintain a clean and organized workspace.
4. Support company sustainability initiatives and policies.

Physical Job Requirements:

1. Ability to periodically travel to nearby Byrne facilities.
2. The ability to move throughout all areas of the facility, including but not limited to office, production, and warehouse environments. Including the outside perimeter of the building.
3. Ability to sit/stand for extended periods.
4. Occasional lifting of office supplies and equipment (up to 20 pounds).
5. Frequent use of computers and other office equipment.
6. Ability to move around the office to perform various tasks.

Work Location:

• Lafayette, NY