What are the responsibilities and job description for the Project Administrator position at Byrne & Jones?
For over 45 years, Byrne & Jones Construction has been a trusted leader in the construction industry, specializing in civil, industrial, and athletic facilities. We are proud to have built a reputation for excellence, focusing on quality, integrity, and client satisfaction. We value a collaborative, team-oriented culture that encourages growth, innovation, and success.
The Byrne & Jones Sports Division has been at the forefront of outdoor athletic facility construction, completing over 1,400 projects for schools, universities, sport complexes, and parks throughout the Midwest. We need a detail-oriented Project Administrator with strong contract administration experience to support our Sports Division.
The Project Administrator will manage contract-related administrative duties, ensuring the smooth execution and compliance of cooperative contracts and other key project-related processes. This position will be crucial in managing documentation, tracking contract renewals, and supporting the Project Management team to facilitate the successful delivery of construction projects. If you have a keen eye for detail and a background in contract administration, we want to hear from you!
Key Responsibilities:
- Manage cooperative contracts, ensuring all renewals and submissions are timely and compliant with established guidelines.
- Oversee the organization of contract-related files, ensuring they are maintained accurately in digital and physical formats.
- Assisting with ensuring compliance with all contract paperwork, including processing background checks and verifying qualification documents.
- Prepare, scan, and organize bid-related documents to support the Project Management team.
- Assist with new customer/vendor setup and credit applications, ensuring smooth onboarding and adherence to contractual terms.
- Enter project information into internal systems for accounting purposes, ensuring all records are accurate and current.
- Support project managers by accurately entering time and data into project management systems, including Heavy Job.
- Assisting in preparing warranty letters, closeout documents, and post-project reports, ensuring accuracy and thoroughness.
Qualifications:
- Associate’s or bachelor’s degree in paralegal studies, Business Administration, or a related field, or equivalent work experience in legal, administrative, or business settings.
- 3-5 years of experience in contract administration, construction coordination, or a similar role focusing on contract and document management.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and SharePoint (or similar document management systems).
- Must have a strong eye for detail, ensuring all contract and administrative tasks are completed accurately and timely.
- Strong verbal and written communication skills are essential to effectively support project teams and external partners.
- Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
- Familiarity with the construction industry and project documentation processes is preferred but not required.
Skills and Abilities:
- Strong interpersonal skills and the ability to work collaboratively across teams.
- Proactive, with keen attention to detail and a commitment to quality.
- Ability to manage multiple contract-related administrative tasks while adhering to deadlines.
- Strong enthusiasm for collaborating with and supporting various departments and team members.
Benefits:
Byrne & Jones Construction offers a comprehensive benefits package to support our employees' health, wellness, and financial future, including:
- Medical, Dental, and Vision Insurance
- Life Insurance
- 401(k) Retirement Plan with company-matching contributions
- Paid time off and holidays
- Profit sharing potential based upon personal and company performance.
If you're ready to take your career to the next level and contribute to dynamic and exciting sports construction projects, apply today!
Byrne & Jones is an equal opportunity/affirmative action employer committed to maintaining a drug-free workplace.
Salary : $45,000 - $55,000
