Administrative Specialist

Overview:

We are seeking a highly organized and proactive Administrative Specialist to join our team. This role will be responsible for providing comprehensive administrative support and assisting with project coordination to ensure the smooth and efficient operation of the organization. The ideal candidate is detail-oriented, adaptable, and excels in a fast-paced environment.

We offer a competitive salary and benefits package, opportunities for professional growth and development, a collaborative and inclusive work environment, and the chance to contribute to meaningful projects that make an impact.

What You’ll Do:

Administrative Support

• Manage calendars, schedule meetings, and coordinate appointments for team members.
• Prepare, edit, and distribute correspondence, reports, and presentations.
• Organize and maintain digital and physical files to ensure easy access and compliance with organizational policies.
• Handle incoming and outgoing communications, including email, phone calls, and mail, with a professional and customer-focused approach.
• Process expense reports, purchase orders, and other administrative transactions.

Project Support

• Assist in planning, tracking, and reporting on project progress, milestones, and deliverables.
• Coordinate with internal teams and external stakeholders to ensure project timelines are met.
• Schedule and prepare materials for project meetings, including agendas, minutes, and action items.
• Track budgets, resource allocation, and other project metrics as needed.
• Conduct research and gather data to support project initiatives and decision-making.

Qualifications

• Position is on-site in Tempe, AZ so must be able commute daily
• Education: Associate or Bachelor’s degree in Business Administration, Project Management, or a related field preferred.
• Experience: Minimum of 2–3 years of experience in an administrative or project support role.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Wrike, Trello, or Asana).
• Communication: Excellent written and verbal communication skills.
• Organization: Exceptional time management and organizational abilities with a keen attention to detail.
• Interpersonal Skills: Strong ability to collaborate with diverse teams and build positive working relationships.
• Problem-Solving: Ability to anticipate needs, troubleshoot challenges, and propose effective solutions.
• Bilingual (Spanish) preferred.

About Us

As turnkey fiber build experts, ByVerTek, LLC supports large MSOs and telcos, overbuilders, municipal power companies and other clients who build, upgrade and maintain the physical infrastructure that delivers high-speed internet, video, voice and wireless services. The company manages and performs projects related to the aerial and underground construction and engineering functions that carry these services, from residential and commercial builds to state-wide fiber network expansions. For more information, please visit ByVerTek.com.

Job Type: Full-time

We offer our employees:

• Paid Time Off and Paid Sick Time
• Eleven (11) Company-observed Holidays per year
• Medical insurance
• Dental insurance
• Vision insurance
• Company-paid Short-term disability coverage and Basic Life/AD & D insurance
• Voluntary Life insurance coverage for employees and their families
• Voluntary Long-Term disability coverage
• Supplemental benefits plans to assist with out-of-pocket expenses
• Flexible Spending accounts

ByVerTek provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 2 years (Required)

Ability to Commute:

• Tempe, AZ 85281 (Required)

Work Location: In person