What are the responsibilities and job description for the Office Administrator position at C.A. Reed Associates, Inc.?
Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, providing excellent customer service, and supporting various office management functions. This position requires a detail-oriented individual with strong communication skills and the ability to multitask effectively.
Responsibilities
- Manage daily office operations, ensuring efficiency and organization.
- Utilize QuickBooks for financial record-keeping and invoicing.
- Provide exceptional customer service to clients and visitors, addressing inquiries and resolving issues promptly.
- Maintain accurate filing systems for documents and records.
- Oversee calendar management, scheduling appointments, and coordinating meetings.
- Answer phone calls with professionalism, demonstrating excellent phone etiquette.
- Assist with personal assistant duties as needed to support executives or team members.
- Operate office equipment and phone systems efficiently.
- Collaborate with team members to ensure all administrative tasks are completed in a timely manner.
Requirements
- Proven experience in an administrative role or office management.
- Proficiency in QuickBooks is highly desirable.
- Strong customer service skills with a focus on client satisfaction.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Familiarity with filing systems and document management practices.
- Effective calendar management skills to coordinate schedules efficiently.
- Strong phone etiquette and communication skills, both verbal and written.
- Ability to type accurately and efficiently for documentation purposes.
- A proactive approach as a personal assistant when required.
If you are a motivated individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Office Administrator, we encourage you to apply. Join our team and contribute to our commitment to excellence in office management!
Job Type: Full-time
Pay: $21.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: In person
Salary : $21 - $25