Executive Secretary

Job Summary
We are seeking a highly organized and detail-oriented Executive Secretary to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, strong office management abilities, and a proactive approach to problem-solving. This role is pivotal in ensuring the smooth operation of our office, managing schedules, and facilitating effective communication across departments.

Responsibilities

• Administrative Support: Provide high-level administrative support to executives, including managing their schedules, arranging travel, coordinating meetings, and any other affairs that may arise.
• Communication Liaison: Serve as a key point of contact between executives and internal/external stakeholders, handling calls, emails, and other correspondence.
• Document Management: Prepare, edit, and distribute documents, presentations, and reports as needed.
• Meeting Coordination: Arrange, organize, and coordinate meetings, conferences, and appointments, including preparing agendas, taking minutes, and following up on action items.
• Event Planning: Assist with planning and coordinating company events, both onsite and offsite.
• Project Assistance: Support executies in various projects by conducting research, compiling date, and providing administrative support as needed.
• Confidentiality: Handle sensitive and confidential information with discretion and integrity.

Qualifications

• Education:Bachelor's degree in Business Administration or related field preferred, not required.
• Experience: Minimum of 2 years in an executive administrative support role.
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, Word, Excel, PowerPoint, and Outlook.
• Strong organization skills and attention to detail.
• Ability to multitask, proioritize, and meet deadlines in fast-paced environment.
• Profession demeanor and strong interpersonal skills.
• Descretion: Ability to handle confidential information with integrity and confidentiality

If you possess these qualifications and are ready to contribute to a dynamic team environment, we encourage you to apply for this exciting opportunity as an Executive Secretary.

Job Type: Full-time

Pay: $23.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $23