What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at C&S Estates?
This company is under a private hedge fund in NYC. The CEO will put focus on trade and creating the real estate sector C&S Estates. The CEO is based in Hoboken and will commute into NYC 3-4 days a week via personal driver. Executive assistant will be required to travel either to Hoboken if in NYC 2 days out of the week, or come with the CEO from Hoboken to the city.
Document Management :
Key Responsibilities for CEO executive assistant
Calendar Management :
Schedule and manage the CEO’s meetings, appointments, and travel arrangements.
Prioritize and handle requests for time and meeting schedules.
Communication :
Serve as the primary point of contact for internal and external communication.
Manage the CEO’s email inbox, draft and respond to emails, and filter important messages.
Handle confidential correspondence with discretion.
Travel Coordination :
Arrange travel, accommodations, and itineraries for business trips.
Organize logistics and necessary documentation for travel, ensuring the CEO's time is efficiently managed.
Meeting Support :
Prepare materials for meetings, including agendas, presentations, and financial reports.
Attend meetings as necessary, take notes, and follow up on action items.
Prepare and edit financial reports, memos, presentations, and other business documents.
Manage filing systems (both electronic and paper) to ensure the efficient retrieval of important documents.
Coordinate and track progress on various ongoing projects and initiatives within the finance department.
Project Management :
Assist the CEO in managing projects and initiatives by tracking deadlines, deliverables, and milestones.
Liaise with internal teams and stakeholders to ensure projects run smoothl
Event Coordination :
Organize internal and external events, such as board meetings, investor meetings, and corporate events.
Oversee the logistics, invitations, and agendas for these events.
Financial Support :
Assist in budgeting, expense reporting, and financial tracking as required by the CEO.
Maintain a budget and handle processing of invoices, payments, and other financial documentation.
Confidentiality & Compliance :
Handle sensitive financial and personal information with the highest level of confidentiality.
Ensure compliance with company policies and industry regulations as needed.
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