What are the responsibilities and job description for the Executive Assistant to CEO and Chairman at RE Firm position at C-SUITE ASSISTANTS?
A successful, private real estate firm that was founded over 50 years ago is looking for an Executive Assistant to support the CEO and the Chairman. The company specializes in the acquisition, development, management, and repositioning of diverse real estate assets across the United States. The firm is has an innovative approach to real estate development, emphasizing sustainable design and integration with local communities. The role is primarily supporting the CEO. The current EA is leaving to relocate back to the West Coast and has been happy there. The office is in the Flatiron District and has 12 employees. There are additional offices in FL and IL. The role is in-office.
About the Job:
- Vet and prioritize the CEO’s emails and draft responses
- Prepare and edit correspondence, reports, and presentations
- Be the point of contact for the offices in IL and FL
- Handle confidential and sensitive information with discretion
- Screen incoming phone calls, delivering detailed, timely messages to the appropriate parties
- Proactively manage daily calendar, identifying and mitigate potential conflicts
- Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
- Schedule internal and external meetings
- Coordinate complex travel arrangements, including flights, cars, hotels, and other reservations, and manage private aviation to identify and mitigate potential travel disruptions whenever possible
- Process expense reports
- Office management: order supplies, stock the kitchen, contact the building management when necessary
- Ad hoc projects as needed
- Limited off-hour availability
About You:
- Minimum of 7 years of experience in a related support position
- BA/BS from a college or university a plus
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Dynamic and proactive, comfortable in a fast-paced environment.
- Polished, professional demeanor
- Proactive go-getter; no task is too big or too small
- Outstanding communication skills
Salary, Benefits (medical, dental, vision), Paid vacation, 401k, Life Insurance
Hours: 8:30-5:30
Salary : $120,000 - $140,000
