What are the responsibilities and job description for the Executive Assistant position at C-SUITE ASSISTANTS?
Executive Assistant to CEO and Controller, Investment Firm, Coral Gables Area, Local Remote
Our client, a successful investment firm that is growing is looking for a “right hand” Executive Assistant to support the CEO and Controller. The is an exciting opportunity for someone who can work responsibly remotely (meet a few times a month in person), is very organized, detail-oriented as well as knows QuickBooks or a similar program.
About the Job:
- Support the CEO managing his ever-changing calendar, setting up all video meetings and calls with internal stakeholders and clients
- Support the Controller/COO to help out with QuickBooks and other financial tasks like wire transfers, helping to process payroll and expense reporting
- Prioritize emails and craft responses on their behalf for the CEO
- Organize and manage all travel arrangements for the CEO/Controller with detailed itineraries,
- Dinners and overall event planning for in-person meetings and personal engagements
- Ad hoc projects
- Off hour availability via cell within reason
- Salary plus Discretionary Bonus; Comprehensive Health Benefits
About You:
- At least 5 years of experience as an Executive Assistant supporting a high- level C-Suite executive
- Bachelor’s Degree
- Detail oriented and very organized with great project management skills
- Experience with QuickBooks or similar AR/AP program
- High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
- Excellent Microsoft Office Suite /Google Suite skills; tech savvy with an interest in using new technologies like AI to streamline processes
- Excellent written and verbal communication skills
- A true “team player” with a warm engaging personality
