What are the responsibilities and job description for the Executive Personal Assistant position at C-SUITE ASSISTANTS?
Executive Personal Assistant to Co-Founders, Scientific Based Gaming Entertainment Company, Miami Beach, Florida, Local Remote
Our client, a very successful global scientific based gaming company is looking for a “right hand” Executive Personal Assistant to support the Co-Founders. The is an exciting opportunity for someone who truly enjoys organizing busy executives both personally and professionally in all things administrative and has an interest in really understanding and learning about their business. Due to time differences, the day starts earlier, around 730AM or 8AM to be a part of meetings that conclude around 12 noon ET. This is LOCAL remote role, being a part of the morning meetings with the Co-Founder in Miami usually via video and then meet with him as needed during the week as well as be available to handle personal matters. Some travel will be required to India 2 times a year for 1 or 2 weeks. Knowledge of Google Suite a MUST.
About the Job:
Support the Co-Founders managing their calendars, personal and professional, setting up all video meetings and calls with the domestic and international executive team and clients. These meetings are usually scheduled from 730 AM to 12 noon given the time differences.
Be on video calls to take notes and prepare action items for follow-up; prepare Co-Founder for meetings with collateral material
Prioritize emails and craft responses on their behalf, as needed
Organize and manage all travel arrangements with detailed itineraries, personal and professional
Work with others on executive team with follow-up items and reports
Dinners and overall event planning for in-person meetings and personal engagements
Business expense reporting; work with accountant to process household payroll
Other Personal work; run errands (locally in Miami for 1 Co-Founder), family vacation planning, health insurance billing, car registrations and other needed personal matters to take off their plates
Ad hoc projects personal and professional
Off hour availability via cell within reason
Salary plus Discretionary Bonus; Comprehensive Health Benefits
About You:
At least 5 years of experience as an Executive Personal Assistant supporting a high- level c-suite executive/ HNW individual, preferably in the tech space
Bachelor’s Degree
An entrepreneurial perspective that can change gears as needed and be able to look at their lives seeing the big picture, juggling priorities and anticipating needs
Detail oriented and very organized with great project management skills
An interest and ability to travel to India 2 times a year for 2 weeks each
High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
Excellent Google Suite skills; tech savvy with an interest in using new technologies like AI to streamline processes
Excellent written and verbal communication skills
A true “team player with a warm engaging personality
