What are the responsibilities and job description for the Hybrid Executive Assistant to 2 Co-Founders position at C-SUITE ASSISTANTS?
A firm that brokers financing between banks and businesses is looking for an Executive Assistant to the 2 Principals. They have been in business for 12 years as a subsidiary of another firm and recently spun off. The firm has a fun, collaborative culture. The role is hybrid; Mon-Thurs in office, Fridays remote.
About the Job:
Vet and prioritize the CEO’s emails and draft responses
Planning and executing internal and external meetings and events
Prepare and edit correspondence, reports, and presentations
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigation potential conflicts
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Schedule internal and external meetings
Set up conference rooms
Coordinate conferences – travel and hotels
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports
Ability to track personal investments, make payments and updates a plus
Ad hoc projects as needed
Limited off-hour availability via text
About You:
Minimum of 6 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Understand the importance of discretion and confidentialy
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Bonus, Benefits, Paid Vacation
Hours: 9-5:30
