What are the responsibilities and job description for the Re-Location Candidates Welcome! Executive Assistant position at C-SUITE ASSISTANTS?
Re-Location Candidates Welcome! Executive Assistant to Chief Operating Officer, Resort and Casino Company, Oneida County
An elite resort and casino company headquartered in Oneida County, New York is seeking a dedicated and experienced Executive Assistant to support its Chief Operating Officer (COO). This role offers a unique opportunity to work closely with an accomplished hospitality executive and contribute to the behind-the-scenes success of a world-class operation known for service excellence. This is a 5 day a week role in the executive office located in Oneida County.
About the Role:
As Executive Assistant to the COO, you will serve as the COO’s right hand—managing an intricate blend of business and administrative responsibilities. You’ll be expected to anticipate needs, provide high-level organizational support, and act with impeccable discretion and judgment. The right candidate will thrive in a guest-focused environment and be comfortable navigating a dynamic and ever-evolving schedule.
Responsibilities:
- Manage a complex, ever-changing calendar and prioritize high-level meetings
- Coordinate domestic and international travel arrangements with detailed itineraries
- Prioritize emails and craft emails on his behalf
- Edit correspondence, memos, presentations, and executive summaries on behalf of the COO
- Liaise with department heads, executive leadership on behalf of the COO
- Maintain and organize confidential files, documents, and reports
- Serve as the COO’s point of contact and representative with both internal teams and external stakeholders
- Manage expense reports,
- Plan and oversee special events, meetings, and offsite meetings
Available for occasional after-hours or weekend communications in case of urgent needs
About You:
- Minimum 5 years of experience supporting a C-suite executive, preferably in hospitality, luxury service or entertainment,
- Bachelor’s Degree
- Impeccable attention to detail and a proactive, anticipatory mindset
- Outstanding verbal and written communication skills
- Highly discreet, professional, and trustworthy with sensitive company information
- Tech-savvy with strong proficiency in Microsoft Office Suite; Slack. They are an Apple shop
- A positive “can do “ personality that is confident working in a high-touch, client-centered culture
Salary : $120,000 - $150,000
