What are the responsibilities and job description for the Transition Specialist position at C&W Services?
Job Title
Transition SpecialistJob Description Summary
The Transition Specialist is responsible for planning, coordinating, and executing detailed transition activities for new and existing client accounts, ensuring seamless operational handovers. This role involves customizing transition plans, managing logistics such as payroll, requisitions, and onboarding, training staff on business protocols, and facilitating knowledge transfer across teams.Job Description
Key Responsibilities
Transition Management
Plan, coordinate, and execute Operations Support transition activities for new and existing client accounts in accordance with the Company’s detailed transition plan and in collaboration with the CWS transitions team.
Customize and manage detailed transition plans, including timelines, critical steps, and deliverables. Ensures coverage where multiple transitions occur simultaneously.
Oversee the implementation of account business administration protocol which include timekeeping and payroll requirements, billing and expense management and includes uploading employee information and schedules.
Train management and administrative support staff on business administration protocols as developed in the above.
Ensure the distribution of and assignment necessary tools, equipment, and resources to support transitions in collaboration with Manager, Leadership Onboarding.
Provide access to software, tools, or facilities needed to execute tasks.
Facilitate knowledge transfer and resource allocation through training, documentation of procedures, and seamless operational handovers.
Administrative Duties and Coordination
Create employee and purchase requisitions, manage payroll, and coordinate logistics for team rooms, job fairs, and onboarding sessions.
Assist with service requirements such as uniforms and new hire communications.
Make arrangements for work areas, onboarding sessions, and training.
Establish and maintain business-related files, including contracts, staffing plans, and process documentation.
Collaboration & Communication
Serve as the primary point of contact for client services during transition phases.
Work closely with internal departments (e.g., Talent Acquisition, HR, Operations, Finance) to align and execute transition tasks effectively.
Communicate updates and progress to stakeholders, addressing concerns and ensuring transparency.
Produce transition playbooks and project updates for each account.
Partner with Central Operations Support to develop clear communication and appropriate handover plan for each account.
Process Improvement
In Collaboration with the CWS Transitions team, analyze transition processes to identify opportunities for efficiency and effectiveness.
Document best practices and create transition toolkits to standardize procedures across accounts.
Provide recommendations for refining workflows to enhance client satisfaction.
Ensures that the Quality Management System (Business Essentials) and internal intranet site (KHUB) are up to date with transition documents and external processes.
Risk Management
Anticipate potential challenges during transitions and develop mitigation strategies.
Monitor key metrics to ensure transitions meet quality, budget, and schedule expectations and report out risks to the necessary parties (Operations Support, CWS Transition team, Client Services leadership).
Conduct post-transition reviews to gather feedback and document lessons learned.
Oversee and coordinate post-project activities, ensuring lessons learned are applied to improve processes.
Qualifications
Education & Experience
Bachelor’s degree in Business Administration, a related field, or equivalent work experience.
3 years of experience in project management, client services, or a similar role, preferably in facilities management or real estate services.
Proven track record of managing transitions or complex projects involving multiple stakeholders.
Skills & Competencies
Exceptional organizational and multitasking abilities with strong attention to detail.
Excellent communication and interpersonal skills, with the ability to build strong relationships.
Proficiency in project management tools and software (e.g., MS Project, Teams, SharePoint).
Ability to analyze data, generate insights, and present findings effectively.
Flexible and adaptable to changing priorities in a dynamic environment.
Bilingualism (Spanish/English).
Travel Requirements
This is a remote position with flexibility to work from anywhere.
Frequent travel to client sites or company locations may be required, depending on project needs.
Compensation
The salary range for this position is $75,000 to $90,000 annually with a 5% AIP, commensurate with experience and qualifications.
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $76,500.00 - $90,000.00
C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: “C&W Services”Salary : $75,000 - $90,000
