Office administrator

The Office Administrator position is responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meetings. Key Responsibilities: • Supervise Customer Service Representatives including and is responsible for the performance management and hiring of the employees within that department • Support and assist the branch in meeting goals, requests and Requirements: of the division and Home Office regarding branch audit Requirements: • Manage scale house operations and coordinate special waste documents • Create and maintain monthly commodity report, processes rebates, completes monthly recycling scrap reconciliation forms • Process muni PI’s, tracks PI’s and keeps up muni quarterly billing spreadsheet • Process manual municipal and commercial billing • Enter new residential accounts and work orders into ERP system • Process credits and sales adjustments up to the established limit • Assist Collections, Accounts Payable departments disposal and fuel reconciliation as needed • Ensure accuracy of all billing including roll-off work orders and process manual billing accounts into the ERP system • Prepare all month end reports including; landfill accrual, commodity, etc and ensure reports are completed accurately and timely • Order and maintain the inventory relating to all office supplies • Assist supervisors/managers with processing payroll for all Branch personnel • Responsible for completing employee data sheets to update employee status, scan ADP reports (active, termed, leave, etc.) in HRIS system • Train new staff on branch procedures, customer service, computer systems, etc • Conduct new hire orientation, prepare and verify completion of new hire packets and ensure packets are sent to Home Office • Maintain and schedule public relations and customer service events for the branch • Back-up on incoming calls and direct messages to appropriate personnel • Conform in all respects with applicable laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors • Perform other reasonable duties and responsibilities as required or requested by management Knowledge, Skills, Abilities and Competencies: • High school diploma; BS/BA in office administration or relevant experience • 2-4 years of related experience and/or training • 1-2 years of supervisory experience and customer service experience • Equivalent combination of education and experience • Familiarity with office management procedures and basic accounting principles • Excellent organizational and leadership skills • Excellent knowledge of MS Office and office management software (ERP etc.) • Excellent interpersonal and communication skills • Experience with AS400 and Tower is a plus • Possess ability to regularly lift/move up to 10 pounds and occasionally lift/move up to 20 pounds. Physical/Mental Demands: • Visual Requirements: include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. • Sitting and standing for a 5 or more hours • Possess ability to regularly lift/move up to 10 pounds and occasionally lift/move up to 20 pounds. Working Conditions: • Work in indoor office environment 95% of the time. • No travel is expected for this position. • Noise level is usually moderate. We thank you for your interest. Only those selected for an interview will be contacted. GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com Current GFL Employees If you are an existing GFL employee and would like to search and apply to current job openings, please visit the internal GFL Jobs Hub. Son personnel, c’est ce que GFL a de plus précieux. C’est pourquoi nous sommes heureux que vous consultiez ce portail! Nous avons la volonté de vous offrir des perspectives professionnelles exceptionnelles, de laisser sur l’environnement une empreinte positive et d’aider nos employés à réaliser leurs ambitions personnelles. Nous entendons créer les emplois qui sauront vous attirer chez nous. At GFL, growth isn’t just for our business—it’s for our people. Because we see the potential in all our employees to do whatever it is they set their mind to, and we’re proud to support them in that journey. We consider our employees’ personal goals, helping them create the career, and life, that they desire—whether it’s advancing in their job, learning new skills, forming lasting relationships, or mentoring others, while having time to pursue other life ambitions. With safety and sustainability at the core of what we do, we all come together to form “Team Green”—united by our shared purpose to provide environmental solutions that enable our customers and the communities we serve to be Green For Life. We’re proud to say that working for GFL is more than a job. It’s an opportunity to make a difference and grow tremendously along the way. Regardless of the work we’re doing today, we’ve got our sights set on the big picture—not just tomorrow, but for life. GFL empowers those looking for growth in their career and lives, whether that's on our Field Operations teams or Professional Services teams. Field Operations – Our Field positions offer candidates across North America the potential for limitless growth and skill expansion as the front line of our organization, making them central to our company's vision of creating cleaner and more sustainable communities. Professional Services – Our Corporate positions located in key North American offices grow candidates to form strong client relations, manage key programs and accounts, and ensure our Field teams are operating at maximum efficiency.