PROCUREMENT & CONTRACT ANALYST - BUSINESS OPERATIONS DEPARTMENT

Applicants are encouraged to apply early. The application review process will take place immediately and continue until the position is filled. This recruitment may close any time after the first review or when a sufficient number of qualified applications have been received. 

Hiring range for this position is $66,102.40 - $79,060.80. Initial placement for new employees is customarily at entry level through 35% percentile. Pay grade for this position is 24.

GENERAL DEFINITION OF WORK:
Responsible for initiating contracts and agreements for all Health and Human Services program areas, including Social Services, Opioid Settlements, Behavioral Health, and Transportation. Responsible for managing the Cabarrus County Health & Human Services network of providers, contractors, and vendors through an array of tasks and activities. Additional responsibilities may include developing sourcing strategies for services, supplies, materials, and equipment. Responsible for maintaining the integrity of the HHS areas’ vendor information including vendor registration, maintenance and management. Work is performed under the general supervision of the HHS Business Director. Position works closely with the County’s Procurement Department to execute agreements and contracts.ESSENTIAL FUNCTIONS:

• Drafts or amends contracts and ensures the contracts are in accordance with Federal and State requirements, County standards and other governing agreements (e.g., Opioid Settlement MOA)  
• Partners with the department or program when requests for proposal are issued  
• Prepares applicable reports
• Coordinates and participates in special projects related to contract activities
• Develop, audits, compiles, calculates and analyzes a variety of contract data

POSITION SPECIFIC INFORMATION:

• Prepares new contracts and agreements
• Analyzes data to support contract negotiations and renewals
• Serves as liaison between contract managers, the HHS Business Services team, and the Finance Department to organize fiscal coding
• Analyze county spending to identify opportunities for savings or efficiencies and present recommendations to leadership.
• Advises HHS leaders concerning current and future purchasing and contracting needs, procurement concerns, and problems; ensures that purchasing methods are observed within the intent of federal, state and local regulations.
• Administer contracts and agreements to ensure proper legal review, adequate insurance coverage, and pre-audit is contained on each contract. 
  1. Provides risk assessment and makes recommendations.  
  2. Collaborates with the Legal Department and other parties as needed.
• Conducting on-site program monitoring and technical assistance sessions.
• Develop and maintain HHS contracting policies and procedures
• Develop and monitor contract and contract amendment process
• Develop program monitoring policies and procedures, action improvement plans, monitoring timelines and schedules
• Creates service and fiscal dashboards
  1. Determine data elements needed to track consumer outcomes and costs
  2. Establish quality improvement benchmarks 
• Participate in financial management of provider’s contracts and agreements
• Develop monthly reports and distribute to HHS leadership and providers

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:

• Contract principles
• Federal, State, and local laws, rules, and regulations
• Governmental accounting procedures
• Generally Accepted Accounting Principles
• The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. 
• Principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Skilled in:

• Contract analysis
• Problem solving skills
• Writing clear, concise contracts and specifications
• Expressing ideas clearly, both orally and written
• Establishing and maintaining effective working relationships with associates, vendors and the general public 
• Organization and time management
• Interpretation of contract documents
• Giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate
• Understanding written sentences and paragraphs in work related documents
• Talking to others to convey information effectively
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Using mathematics to solve problems

Abilities:

• Communication – Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Building Partnerships – Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units or organizations to help achieve business goals.
• Information Monitoring – Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.

MINIMUM QUALIFICATIONS:
Experience:  Four years of related experience is strongly preferred.
Education:  Bachelor's Degree in a related field.

An equivalent combination of education and experience may be accepted. 





Supplemental and Contact Information:
Cabarrus County selects applicants for employment based on job-related knowledge, skills, and abilities without regard to race, color, gender, national origin, religion, age, disability, political affiliation or political influence.  

Degrees must be received from appropriately accredited institutions.  Transcripts, degree evaluations and cover letters may be uploaded with your application.  Applicants who obtained their education outside of the United States and its territories are expected to assume responsibility for having their academic degrees validated as equivalent to a degree conferred by a regionally accredited college or university in the United States.

Please be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted.

If multiple applications are submitted to an individual position, only the most recent application received prior to the posting closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Processing applications will take an average of 6 – 8 weeks due to the high volume of applications received.  It is not necessary to contact the Human Resources Office to check the status of an application.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the most qualified applicants.  

For technical issues with your applications, please call the NEOGOV Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact HR at 704-920-2200.

Salary : $66,102 - $79,061