Executive Assistant

We are seeking a highly skilled, proactive, and results-driven Executive Assistant to provide comprehensive administrative and organizational support to our contract executive leadership team and the Program Management front office. The ideal candidate will demonstrate exceptional communication, problem-solving, and organizational skills, while maintaining a high level of professionalism and confidentiality. This dynamic role requires the ability to manage competing priorities, anticipate needs, and ensure a smooth daily operations environment. You will serve as a trusted partner to our customers' executive leadership, helping to drive their organizational success and foster strong cross-functional relationships

SKILL LEVEL: Minimum of 5 years of related experience is required with at least 3 years of consulting experience for US federal government or high-security environments.

LOCATION: On-site required at the client site in the Northern Capital Region (DC Metro).

SECURITY CLEARANCE: Applicants must be U.S. citizens and must be capable of obtaining and maintaining a Department of Defense (DoD) issued security clearance during employment.

Key Responsibilities:

EXECUTIVE AND LEADERSHIP SUPPORT:

• Manage complex calendars for senior executives, prioritizing appointments, meetings, and engagements with precision
• Prepare executive-level correspondence, briefings, presentations, and reports, ensuring clear communication and professionalism
• Serve as a liaison between the executive team and internal/external stakeholders, maintaining confidentiality
  
  

EVENT AND MEETING MANAGEMENT:

• Plan and organize high-level meetings, conferences, and events, including venue logistics, agenda preparation, and participant communication
• Support executives during key events, ensuring all materials, talking points, and schedules are accurate and timely
• Coordinate large-scale team gatherings, offsite events, and executive retreats
  
  

EMPLOYEE ONBOARDING:

• Track and monitor the onboarding of new government employees, ensuring all required steps are completed
• Request new employee account access to information systems
• Support provisioning of new employee computers, pickup and setup
• Maintain an up-to-date onboarding status for reporting purposes
  
  

TASK MANAGEMENT:

• Facilitate the distribution of new tasks to various PMO stakeholders
• Update and maintain task trackers, ensuring accuracy of information
• Request status updates from stakeholders, ensuring timely completion and follow up on outstanding tasks
• Develop and implement streamlined administrative processes to increase efficiency and reduce turnaround times
  
  

Required Qualifications:

• Bachelor’s degree in Business Administration, Communications, Project Management, or a related field
• 5 years of experience supporting executives within the Department of Defense (DOD) or related agencies
• Minimum of 3 years of consulting experience for US federal government clients
• Strong verbal and written communication skills, with the ability to interact professionally with executives, stakeholders, and government officials
• Demonstrable proficiency in Microsoft Office, project management and design tools (e.g., Adobe Creative Suite)
• Ability to prioritize, multi-task, plan, problem solve and adapt in a fast-paced and strategic environment under minimal supervision
  
  

ADDITIONAL SKILLS DESIRED:

• Experience with MS Teams Planner or similar tools for task management and tracking
• Engage in improving and optimizing the EA processes
• Ability to handle fewer routine tasks and provide support as needed for additional PMO front office services
  
  

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