https : / / www.cactus.is / careers
To apply, email careers@cactus.is
We are seeking an exceptional Senior Executive Assistant to partner with our CEO, with potential to grow into Chief of Staff responsibilities. This role begins with a focus on exceptional executive support and systems creation, with opportunities to take on increasing strategic responsibilities as you demonstrate success. This isn't just another executive support role - it's an opportunity to be a crucial force multiplier for a leader who understands exactly how to leverage complementary strengths to drive company success.
This position is central to our company's growth strategy. We're looking for a "secret weapon" - a strategic partner who can decrease lag time, manage communication flow, and create the space needed for high-impact leadership work that will propel Cactus to its next chapter of success.
As the CEO's right hand, you'll be a crucial sidekick whose complementary strengths help drive the company forward. Your primary role will be to maintain focus in order to directly support the company's growth trajectory by "force-multiplying" the CEO.
Responsibilities
Calendar & Administrative Management
- Maintain the calendar as the source of truth for all commitments and deadlines
- Implement color-coding system for different types of commitments
- Review calendar daily with day, week, month and yearlong forward planning
- Protect strategic thinking time and personal boundaries
- Coordinate with both business and personal schedules
- Expense management and receipt tracking
- Travel arrangements and logistics coordination
Administrative & Communications Management
Manage email inbox and Slack communications, filtering and prioritizing messages requiring CEO's direct attention and ensuring "inbox zero" dailyDraft and manage follow-up communications across all platformsCoordinate with department heads to ensure productive meetings and proper preparationCreate and maintain comprehensive meeting tracking systemsBuild trust and demonstrate judgment in handling sensitive informationCreate scalable systems for email, communication, and follow-up managementStrategic Support & Growth Opportunities
Protect time for both strategic vision work and personal well-beingEvent planning, as neededManage PR and marketing agency, ensure the right priorities are executed based on Cactus goalsAs trust and systems are established, opportunities to :Lead special strategic projects
Represent CEO in select meetingsContribute to organizational planningTake ownership of key initiativesGrowth Path
Initial focus (6-12 months) : Master core executive support functions, build relationships, and create efficient systemsMid-term development : Take on special projects and demonstrate strategic thinkingLong-term potential : Grow into full Chief of Staff responsibilities including strategic planning, cross-functional leadership, and organizational impactWhat Success Looks Like
Exceptional management of calendar, communication, and administrative systemsCEO has protected time for strategic thinking and personal well-beingStrong relationships established with key stakeholdersRequirements
Professional Skills
Demonstrated experience in high-level executive supportExceptional project management and organizational abilitiesStrong proficiency with technology, including Slack and AI platformsExperience creating and maintaining efficient workflowsExcellent written and verbal communication skillsPersonal Qualities
High executive function capabilitiesProactive problem-solver who doesn't wait to be told what to doAbility to see the bigger picture while managing detailsAdaptable and quick to learn new systemsExcellent at building and maintaining relationshipsCalm under pressureStrong boundary-setterNatural anticipator and plannerTechnical Requirements
Proficiency with Slack and standard productivity toolsExperience with AI platforms for workflow creation, research, and writingAbility to learn and adapt to new technology tools quicklyUnderstanding of Neurodiversity
Experience with or strong interest in supporting neurodivergent executivesAbility to adapt communication and support styles to match executive's needsUnderstanding of the importance of creating structured systems while maintaining flexibility
