What are the responsibilities and job description for the Administrative Coordinator position at CAF USA, Inc.?
Overview
The successful candidate will be responsible for providing administrative and clerical services in order to ensure effective and efficient operations. Additionally, this position will control warehouse inventory by coordinating movement of product from production to warehouse to shipping.
Functional Description
Picks-up product by monitoring production; loading and moving product
Stores product by designating storage areas; adjusting storage areas according to production and shipping requirements; updating location database
Prepares product for shipment by verifying location; directing movement to staging area; resolving problems
Verifies product inventory reports by comparing logs and reports; adjusting entries
Documents actions by completing forms, reports, logs, and records; maintaining databases
Monitors inventory by completing counts as required
Updates job knowledge by participating in educational opportunities
Create and keep track of all needed purchase orders
Maintain records / record systems using CAF RS RP Syste m
Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner.
Other duties as required and assigned
Training / Education Required
High School Diploma / GED 2-4 year degree in Accoutning / Finance or equalivent experience preferred
Experienced in Microsoft Office, partitcularly Microsoft Excel, is a must
Ability to understand Technical Documentation is desirable : drawings for example
Initial Training
Quality system
Occupational Hazards Prevention System
Railway Safety Management System
Environmental System
Human Resources Policies
Qualifications / Requirements
Ability to work in a workshop, high pressure environment
Must be self-motivated team player with strong interpersonal skills essential for day to day operations
Must meet commitments and track daily tasks
Ability to work effectively within a team is a must
Ability to communicate effectively both verbally and in writing
Understanding oral and written Spanish highly desirable
Must be able to lift up to 50 lbs.
Safety Requirements
Shall report all injuries / illnesses to their supervisor that occur at work, the day of the incident
Shall report any unsafe conditions that are identified in their respective work area to their supervisor
Shall comply with all CAF USA safety policies, procedures, and requirements that are communicated to them, including Job Safety Analysis (JSA) procedures
Shall wear all required Personal Protective Equipment (PPE) that is communicated and supplied to them
Shall keep their respective work area clean and orderly at all times
Shall attend all CAF USA required training as soon as possible before the start of their assigned work
Shall NOT operate any CAF USA equipment (forklifts, cranes, scissor lifts) until certified to do so
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