What are the responsibilities and job description for the Proposal Manager position at CAI?
As the Proposal Manager, you will articulate CAI's capability / solution in response to RFx / SOW / RFI and manage the entire proposal process for complex state and local government solutions.
Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.
Job Description
We are looking for a Proposal Manager for a full-time salaried opportunity that is fully remote . The Proposal Manager’s role is to articulate CAI’s capability and solution to meet the requirements of client needs in response to an RFx, SOW, RFI, Sources Sought and other solution-based needs. They must be able to manage the entire proposal process for complex state and local government solutions from supporting opportunity identifications through solution sessions and response kick-off to timely proposal delivery.
What You'll Do
- Use established proposal process, tools, and corporate policies to plan, manage, and contribute to all stages of the development of proposals with a high degree of professionalism and flexibility.
- Provide proposal development support as directed by the Proposal Development Center (PDC) Director.
- Analyze solicitation requirements and develop response organization structure based on established corporate templates.
- Develop a task list or proposal playbook to include administrative requirements and a comprehensive proposal schedule; monitor tasks to completion.
- Schedule and facilitate proposal kick-off and checkpoint meetings with defined proposal response team.
- Coordinate requirements reviews with stakeholders, Governance, and Legal departments.
- Create and maintain proposal folders according to department standards.
- Gather proposal information by identifying sources of information; coordinating submissions; identifying and communicating risks associated with proposals.
- Coordinate with subcontractors, partners, and other entities as needed ensuring they understand timelines for submitting responses; resolve issues and clarify information to aid in moving the proposal process forward.
- Assist proposal response team with win themes, content development, graphic development including organization charts and tables, executive summaries, project timelines, tasks and deliverables, organization credentials (background, experience references, and resumes).
- Coordinate / review client communications including gathering / submission of questions, receipt of answers, addendums, and extensions.
- Assist with pricing development / presentation as requested.
- Coordinate forms completion, stakeholder content review, Governance review, formatting, proofing, production, and submission activities.
- Participate in continuous improvement activities to enhance the proposal process, document lessons learned, and collect information for categorization and use within the proposal components toolkit (PCT).
- Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintain proposal support databases.
- Update job knowledge by participating in educational opportunities; maintain personal networks.
What You'll Need
Required :
Preferred :
Physical Demands
Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards.
Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard and monitor.
Reasonable Accommodation Statement
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.
Equal Employment Opportunity Policy Statement
It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements.
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