Administrative Assistant

Administrative Assistant 2

Birmingham, AL

Long Term Contract, w Possibility for Extension

Responsibilities include general administrative support including, but not limited to the following:

· Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments

· Perform timekeeping and attendance reports

· Process employee expense reports for covered and non-covered personnel (PaySource & Oracle Expenses)

· File; Order office supplies

· Coordinate travel arrangements

· Schedule and coordinate logistics for meetings

· Gather data, compile information, and prepare reports

· Maintain departmental record retention

· Support all plant and department Safety initiatives

· Maintain Southern Linc phones including repairs and replacements

· Contact for vendor regarding copier/printer repairs

· Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees

· Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports

· Enter Limestone receipts in COMTRAC and do monthly closeout

· Order flowers for sickness or bereavement for departmental time groups

· FMLA contact for departmental time groups

· Verify contractor timesheets by using Tableau and verifying backup documentation

· Backup Admin Assistants in other departments

· Provide superior customer service to all internal and external customers

Job Experience & Education:

· High school diploma or equivalent is required

· Two-year degree or vocational school/certification is preferred

· Three to Five years administrative experience required

· SHIPS, PeopleSoft, or other people management software experience preferred

· Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required

· Accounts Payable experience is preferred

· Experience with timekeeping systems preferred

· Experience working with union employees in a plant environment is preferred

· Extensive computer experience with proficiency in Microsoft Office applications is required

Knowledge, Skills & Abilities:

· Positive attitude and ethical behavior

· Capacity to properly manage sensitive information and maintain confidentiality

· Ability to make administrative/procedural decisions and judgments

· Detail oriented and multi-tasking ability

· Skilled in organizing resources and establishing priorities

· Ability to create, compose and edit written materials

· Ability to interact well with all levels of employees and management

· Effective written and verbal communication skills

Behavioral Attributes:

Provide excellent customer service. Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers. Take personal responsibility/ownership for assignments to ensure tasks are fully met. Be a team player. Display a commitment to safety and compliance.