Accounts Payable Specialist

Internal-External Vacancy Announcement

Position: Accounts Payable Specialist

Location: Central Administration

Reports To: Finance Manager

Work Provisions: 20 hours per week, 52 weeks per year

Benefits: Generous Leave Time Allowance

Salary Range: Compensation based on experience with minimum hourly rate of $20

Position Summary

Coordinates, reviews, processes, prepares, and posts all school district accounts payable transactions to meet scheduled deadlines and to ensure accurate accounts payable records for the school district. Assists with other business office functions identified below, along with other duties as assigned.

Essential Functions

• Coordinates, leads, and implements purchase orders and the weekly accounts payable process while ensuring accuracy and completeness.
• Prepare a monthly check register and detail report.
• Answers questions and provides instruction to district staff for purchasing and accounts payable processing.
• Serves as a liaison to vendors and contractors concerning invoice and payment issues.
• Assists with cash receipts, deposits and reconciliations.
• Credit card balancing.
• Properly recording invoices for federal classification (1099) and assist with the year-end process.
• Assists in performing annual audit activities as needed.
• Provides accounting assistance by making journal entries to support the account payable/receivable function.
• Process credit/debit memos and invoices on a timely basis. Review all invoices for proper documentation and approvals before keying/releasing invoices for payment.
• Track and maintain a process for invoices received, but not yet paid. Obtain copies of packing lists and proof of deliveries from vendors.
• Process PO requests, obtain approvals, and all necessary backup.
• Communicate with vendors on behalf of the company.
• Resolve payment disputes with vendors to ensure ongoing relationships without disruption in goods or services.
• Process electronic payments via ACH, EFT or wire and check positive pay exceptions.
• Create and Maintain Month/Year End Accrual Documents.
• Other duties as assigned.

Employment Qualifications

• EDUCATION: Associate’s degree in accounting is preferred.
• EXPERIENCE: Experience working with accounts payable and general accounting functions is desired.

Additional Qualifications

• Demonstrated ability to read, organize and produce accurate written correspondence.
• Demonstrated dependability, excellent attendance and punctuality.
• Demonstrated ability to organize and prioritize workload, excellent organization skills, including filing and records maintenance.
• Demonstrated ability to retain complete and accurate files and documentation of work performed.
• Demonstrated accurate data entry skills.
• Demonstrated ability to relate well to staff and customers from a diversity of backgrounds and experience.
• Demonstrated ability to define problems, collect data, establish and analyze facts and draw valid conclusions.
• Demonstrated excellent customer service skills.
• Demonstrated ability to meet deadlines and handle multiple tasks.
• Demonstrated ability to maintain a high degree of confidentiality.

Physical Demands

While performing the duties of this job, the employee may be required to stand, walk, sit, use hands and fingers; reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust/focus.

Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.