What are the responsibilities and job description for the Legal Administrative Assistant position at Calfee Brand?
The Legal Administrative Assistant performs a variety of administrative duties and delivers high quality service to attorneys and other legal team members in Corporate/Finance as well as other practice groups. The position requires the highest level of professionalism and observes confidentiality of client and firm matters.
Responsibilities include:
- Assist attorneys with preparation of legal documents and general correspondence in an accurate and timely manner.
- Draft standard correspondence, proofread, edit, and format documents.
- Coordination and management of calendars, scheduling, and travel plans.
- Input time entries accurately and efficiently into the firm’s timekeeping system.
- Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
- Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, check requests and expense reports.
- Communicate and interact professionally with clients, attorneys, legal team members and staff to deliver a high level of customer service.
Qualifications:
- High School diploma or equivalent required.
- Minimum 3 years of administrative assistant experience in a law firm or other legal department.
- Excellent organizational, time management and follow up skills.
- Strong verbal and written communication skills.
- Exceptional attention to detail.
- Ability to handle multiple, competing deadlines and priorities in an effective manner.
- Excellent interpersonal skills with a strong focus on client service.
- Ability to work independently and as part of a team.
- Proficient in Microsoft Office Suite.
