What are the responsibilities and job description for the Fiscal Support Supervisor position at CalHR?
Under limited supervision, the Account Clerk Supervisor I plans, directs, evaluates, and participates in the work of an office support unit responsible for account and statistical record-keeping activities in a manual or automated environment; establishes and maintains minor administrative records; and performs related work as required.
The Account Clerk Supervisor I is the first supervisory level in the Account Clerk series.
The Account Clerk Supervisor I differs from the Account Clerk Supervisor II in that the latter is responsible for supervision of Account Clerk Supervisors and other lead-workers in a complex, multi-level organizational structure.
- Plans, assigns, supervises, and reviews the work of a unit of employees performing fiscal and statistical record-keeping activities in a manual or automated environment.
- Selects, trains, evaluates, and disciplines subordinate staff.
- Determines need for staff training and oversight, and provides appropriate training and direction.
- Schedules and monitors workload to ensure completion within established regulations, procedures, and timelines.
- Develops or revises work practices and procedures to ensure efficiency and conformance with technical requirements and management direction.
- Holds individual or group meetings to explain or interpret rules, regulations, and work procedures.
- Performs the more difficult financial accounting duties assigned.
- Maintains financial, statistical, work, payroll information, and case record information.
- Handles difficult interactions with the public and explains regulatory and procedural guidelines.
- Establishes and updates administrative records and summaries for sections supervised such as: budgetary, personnel and payroll records, inventory control, workload, workflow and production output, and regulatory and procedural manuals.
- Oversees and operates automated systems that involve interpretation of requirements.
- May generate and/or oversee the production of fiscal and statistical reports through automated systems.
- Locates discrepancies related to the compilation and recording of information and reconciles reports to control documents or offset balances.
- Composes reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling.
- Compiles multiple pieces of information clearly and concisely into an organized and understandable written report/document.
- Performs related duties as assigned.
Knowledge of:
- Advanced mathematics and statistics such as complex decimal, fraction, percentage formulas, and statistical calculations.
- Bookkeeping, accounting, and financial auditing procedures.
- Laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned.
- English grammar, vocabulary, spelling, punctuation, and composition.
- Supervisory and staff development techniques and practices.
- Computer terminology and the use of automated systems in an office environment.
- Common word processing, spreadsheet, and database software packages.
- Methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data.
- Organize, direct, and prioritize unit activities.
- Select, train, supervise, evaluate, and discipline subordinate staff.
- Read, understand, and apply rules, regulations, accounting practices, and procedural guidelines.
- Communicate the interpretation and application of complex regulations and procedures pertaining to the responsibilities of the unit.
- Perform very complex accounting and statistical record keeping tasks.
- Operate the department's automated system as it relates to the fiscal programs of the department.
- Enter data quickly and accurately into automated system.
- Compose reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling.
- Compile multiple pieces of information clearly and concisely into an organized and understandable written report/document.
- Maintain journals, ledgers, and complex accounting and case records.
- A valid driver's license will be required at the time of interview. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
- Positions require pre-employment screening, including background checks, and fingerprinting.
- Government agencies accessing US government information, which includes federal tax information, must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check is required for all Social Services positions. Background requirements consist of three components which include fingerprinting, citizenship verification, and local law enforcement checks. Applicable agencies must conduct investigations during time of hire and ensure a reinvestigation is conducted 5 years from the date of the previous background investigation for each employee that has access to federal tax information.
- Lake County is required to verify Employment and Education if a conditional offer of employment is made to an applicant.
- Lake County offers: Flexible Office Hours available for most positions; Monday Friday with a variety of schedules between 6:30am - 7:00pm.
- Work remotely from home available for some positions upon Lake County Department of Social Services Approval.
EXAMINATION INFORMATION
Training & Experience Examination – Weighted 100%
The Training & Experience Examination is designed to elicit a range of specific information regarding each candidate’s knowledge, skill, abilities, and potential to effectively perform the duties relative to the classification. Responses to the questionnaire will be assessed based on pre-determined rating criteria. All applicants must complete the entire examination to receive a score. To obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination. Examination administration and processing time is approximately two weeks after the closing date of the job bulletin.
ELIGIBLE LIST INFORMATION
A departmental open eligible list will be established for the county of Lake. The list will be utilized for 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.
RETEST PERIOD
Once you have taken the examination, you may not retest for SIX (6) MONTHS from the established eligibility date.
SPECIAL TEST ARRANGEMENTS
Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at mssprogram@calhr.ca.gov or 916-909-3701 upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.
EDUCATION DOCUMENTS
If you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.
GENERAL INFORMATION
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment.
MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified.
If you meet the requirements stated on this bulletin, you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list.
General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgement, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process, a background investigation may be required.
EQUAL EMPLOYMENT OPPORTUNITY
The Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Nestled inland and to the north of the San Francisco Bay Area, Lake County is rich with geographic history and landmarks. Lake County is home to Clear Lake, which is said to have been formed more than 2 million years ago and is the largest natural freshwater lake in the state of California. As a neighboring county to Napa, Lake County is renowned for growing premium wine grapes, pears, and walnuts, and as certified by the State's Air Resources Board, has the cleanest air in California. Also found in Lake County is Mount Konocti, which was formed from volcanic eruptions between 100,000 and 600,000 years ago. The local economy is based primarily on agriculture, tourism, and the geothermal power industry.
Salary : $55,328
