What are the responsibilities and job description for the People Operations Specialist position at Calibrate?
ABOUT THE ROLE
Calibrate is seeking a People Operations Specialist to support our team in driving hiring efforts and contributing to broader HR and recruiting initiatives. In this role, you will work closely with internal stakeholders to source candidates, coordinate interviews, enhance processes, and ensure an outstanding candidate and employee experience. You’ll also assist with a variety of HR-related projects that support our people operations and organizational goals.
The ideal candidate is highly organized, detail-oriented, and eager to build a career in People Operations. Prior experience in recruitment is preferred, as well as a passion for creating meaningful employee experiences and supporting team success. This role offers an opportunity for growth and development, providing exposure to all aspects of people focused work while contributing to a collaborative and dynamic team.
KEY RESPONSIBILITIES
- Assist with the overall employee lifecycle processes such as recruiting, onboarding and offboarding of employees.
- Assist with the initial recruiting process across all departments. This includes sourcing, application and resume review, initial phone interviews, and scheduling.
- Provide direct support to Calibrate employees by responding to incoming requests and answering questions, providing solutions, and/or escalating requests to more senior team members when necessary.
- Maintenance of up-to-date, compliant employee records in HR systems and tools.
- Lead new hire orientation and onboarding days. Process new hire paperwork including I-9s and entering new hires into Calibrate’s payroll system, ADP.
- Create and maintain internal process documentation for the People Operations team.
- Serve as a backup for payroll preparation, ensuring timely and accurate processing.
- Facilitate the distribution of company mail and sorting for the People Operations team.
- Gain experience working on various People Team projects across benefits, compliance, organizational structure, and career development.
- Other related duties as assigned.
BACKGROUND AND EXPERIENCE
- At least 1 year of experience working in a similar fast-paced, entrepreneurial, start-up environment.
- At least 1 year of experience operating in a Recruiting capacity or part of Talent/People function.
- Prior experience in HR related systems a plus (Greenhouse, ADP, etc.).
- Interest in growing a career in the People Operations/Human Resources field.
- Manages time efficiently, prioritizing tasks to meet deadlines and maintain productivity.
- Maintains a service-oriented approach, consistently delivering high-quality support to internal and external stakeholders.
- Strong written and verbal communication skills.
- Very strong attention with core organization skills.
The salary range for this role is $65,000 - $75,000
Salary : $65,000 - $75,000
