Administrative Assistant

Come work at CASP, make a difference and have fun. CASP is the largest state association serving school psychologists and this is an opportunity to work with a small, dedicated staff and committed volunteer leaders.

The Administrative Assistant plays a crucial role in the smooth operation of the association. This position involves handling various administrative tasks, including member service, answering the phone, processing mail, and accounts payable and receivable (bookkeeping is done in support of a third-party accountant). The ideal candidate will possess strong organizational skills, a sharp attention to detail, capacity to grow and be flexible, and the ability to handle multiple tasks efficiently.

Specific Duties

Administrative Duties:

• Answer and direct phone calls, providing excellent customer service.
• Process incoming and outgoing mail, ensuring timely distribution.
• Maintain and organize files and records, both physical and electronic.
• Order and stock office supplies, ensure staff have necessary supplies.

Accounts Payable (AP) and Accounts Receivable (AR):

• Process check-based invoice payments, ensuring accurate and timely payments.
• Match credit card receipts to monthly statements.
• Log and electronically deposit checks received for invoice payments.
• Aid other staff in the recording of payments in the AR journals.

Member Support:

• Assist with password resets and account maintenance for association members.
• Respond to member inquiries and provide assistance as needed.

Additional Tasks:

• Assist with event planning and coordination as needed.
• Help with membership and communications as needed.
• Support the Executive Director with calendar, meeting support and emails.
• Assist the Executive Director with projects as directed.
• Provide general office support to ensure smooth daily operations.

Knowledge, Skills, and Abilities

• Proven experience in an administrative role, preferably with an association.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and some QuickBooks.
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal in English.
• Ability to handle sensitive information with confidentiality and professionalism.
• Capable of working independently and as part of a team.
• Valid driver’s license to operate a non-commercial vehicle in California or means of transportation to and from work.

Education and Experience

A high school diploma or equivalent is required. A bachelor’s degree is preferred. Experience may be substituted for education. At least two years of experience in office administrative work; association experience highly desired. Experience working with CVENT and AMO or another association management system highly desired. Documented experience with Microsoft Office and, preferably QuickBooks.

Working Environment

This is a mostly in-office position. The office is in North Natomas near Sacramento, CA with onsite amenities, free parking, and common office equipment. Infrequent travel within the Sacramento metropolitan area is required to deliver documents, pick up supplies, and attend meetings.

Benefits

This is a parttime, nonexempt position with the following benefits and other compensation: Vacation (two and one-half days for first year employees), Sick Leave (1 hour for 30 hours worked), 15 holidays, continuing education, and employer contributions to a SIMPLE IRA retirement plan.

Job Type: Part-time

Pay: $24.00 - $28.00 per hour

Benefits:

• Retirement plan

Schedule:

• 4 hour shift

Ability to Commute:

• Sacramento, CA 95834 (Required)

Ability to Relocate:

• Sacramento, CA 95834: Relocate before starting work (Required)

Work Location: Hybrid remote in Sacramento, CA 95834

Salary : $24 - $28