AP Clerk

Join the California Dairies, Inc. (CDI) team, a farmer-owned cooperative dedicated to sustainably producing the highest quality dairy products while fostering a culture of innovation and collaboration. CDI products are delivered locally and around the world.

Our Visalia corporate office serves as the central hub for the CDI enterprise, driving strategic decision-making, innovation, overall business support, and growth across our diverse portfolio of dairy products and brands.

We encourage you to be part of our team that's shaping the future of dairy, right from the heart of California!

We offer a generous total rewards package that includes:

• Hourly Range $19.79 - $27.21
• Family medical/dental/vision
• Generous company contributions to 401k
• 11 Paid holidays
• Paid vacation
• Tuition reimbursement

Job Summary

As an Accounting Specialist, the Accounts Payable (A/P) Clerk reports directly to the Accounts Payable Manager and is responsible for all phases of accounts payable processing, including entering and processing weekly payment runs; receive, process, verify, and reconcile vendors' invoices and employee expense reimbursements.

The A/P Clerk must be detail oriented with excellent organizational skills and be able to work under limited supervision to process accounts to be paid, and resolve and/or facilitate the resolution of related problems experienced by purchasers, requesters and/or vendors.

Essential Functions

• Match and verify paperwork and voucher invoices.
• Voucher debit and credit memos.
• Match PO’s, Receivers and Invoices (3 way match AP).
• Prepare and obtain payment authorization for non-purchase order invoices, assigns account numbers and voucher invoices.
• Resolve purchase order, contract, invoice, or payment discrepancies and documentation
• Prepare month-end accrual report.
• Follow all safety and working rules.
• Must have the ability to get along with co-workers, management personnel, customers, vendors, and employees in accordance with the company policies and working rules while ensuring a harmonious and conducive work environment.
• Maintain a positive attitude and contribute towards a quality environment.
• Excellent regular full time attendance in support of company objectives.
• Use initiative and judgment in making decisions, keeping with California Dairies Inc. best interests.
• Perform other duties as assigned by management.

Supervisory Responsibilities

This position has no supervisory responsibilities

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• 2 year degree from a physical, accredited community college or other specialized training/equivalent related experience. Typically a minimum of 2 or more years of progressively more responsible business administrative experience including knowledge of Accounts Payable as well as an in-depth and complete understanding of rules, regulations, processing procedures, record keeping methods and control systems within the A/P process.
• Excellent verbal and written skills.
• Basic computational skills required.
• Simple math reasoning required.
• Proficient in using various PC-based software packages including Microsoft Word, Excel or similar work processing/spreadsheet software.
• Experience with an ERP system is required; AX or Dynamics 365 is a plus.
• Ability to ensure the confidentiality and security of all financial files

Language Skills

A well-modulated tonal volume is required with excellent diction skills needed.

Reasoning Ability

Must have the ability to apply common sense understanding to carry out instructions given in written, oral, or diagram form. Must have the ability to discern when issues may require input from levels of authority within the corporation. Ability to use discretion and handle sensitive/confidential information.

ADA/FEHA

The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.

EEO

The Company is an equal employment opportunity employer.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The company will make reasonable accommodations that do not cause and undue hardship to the company if such accommodation enables individuals with disabilities to perform the essential functions of the position.

Sitting/Standing/Walking: Office personnel spend about 75% of their workday sitting at their desk while performing computer or manual accounting and other clerical duties. They walk short distances to retrieve and replace files, to photocopy or fax documents, and to interact with other office personnel. Office personnel may occasionally walk on uneven surfaces.

Lifting/Carrying: Office personnel rarely carry items weighing over 15 to 20 lbs during the course of a workday. Most items would be files or documents weighing less than 10 lbs, and most would be carried short distances. They are directed to seek assistance for heavier items such as a full box of photocopy paper.

Pushing/Pulling: Office personnel may occasionally push or pull files, stacks of documents, or boxes of documents, which may be in files or on shelves at any height during the course of a workday. They are directed to seek assistance for anything heavy.

Squatting/Kneeling/Bending/Stooping: Office personnel frequently squat or kneel to retrieve and replace files and documents in file drawers or on lower shelves during the course of each workday.

Twisting/Turning: Office personnel extensively twist, turn and move their head, neck, shoulders, arms and hands at various angles performing heavy computer input, and comparing information from their computer monitor with paper documents. While standing or sitting at their workstation, they occasionally twist or turn to retrieve or replace something form an area beside their workstation.

Climbing/Balancing: Office personnel may need to walk up and down stairs several times through out a day. Office personnel may occasionally walk on uneven surfaces.

Reaching: Office personnel may reach overhead to retrieve or replace files or documents on high shelves.

Grasping/Manipulating: Office personnel need full range of motion in both hands for heavy computer input and for using other office equipment including calculators, typewriter, fax machines as well as for sorting through and organizing large stacks of documents.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The company will make reasonable accommodations that do not cause and undue hardship to the company if such accommodation enables individuals with disabilities to perform the essential functions of the position. Normally works in a cubicle, well lighted and air-conditioned moderate noise level. Work requires a significant amount of sitting, some walking and standing relative to interaction with others. Excellent listening and speaking ability to respond correctly to visitors, vendors, employees, etc. Ability for perform multiple tasks at the same time. Lifting and or force requirements are negligible. Requires clear vision (correctable).