What are the responsibilities and job description for the ASSOCIATE PERSONNEL ANALYST position at California Energy Commission?
Under the general direction of the Staff Services Manager I, the Associate Personnel Analyst provides more responsible, varied, and complex technical, analytical, and consultative services in the performance of job analysis studies and the review, evaluation, planning, and development of the California Energy Commission's (CEC) examination activities.
Independently plan, develop, and administer the CEC’s examinations to establish eligibility lists for hiring. Consult with management on testing needs and modify exam plans and workload appropriately. Assist in developing and implementing examination planning by analyzing, developing, and recommending changes to various selection tools and coordinating exam administration with CalHR, as necessary. Prepares or conducts some of the more complex, technical, and sensitive examinations. This includes conducting question development sessions with Subject Matter Experts (SME) to ensure conformance with critical class requirements. Create 511B documents with SMEs to utilize for minimum qualification (MQ) checks of candidates. Review applications for education and/or experience requirements. Process withholds from eligibility lists and responds to State Personnel Board (SPB) MQ appeals filed by candidates.
Create and update job analysis reports. Create/write statements for each classification studied, following procedures outlined by CalHR, SPB, and the Federal Uniform Guidelines on Employee Selection Procedures. Conduct job analysis meetings with SMEs to obtain ratings. Facilitate meetings, keep participants focused, and ensure set timelines are met. Compile data for reports from surveys, SME meetings, and historical class spec information.
Minimum Qualifications (MQs): The MQs for these classifications can be found at Associate Personnel Analyst (5142) - CalHR or Staff Services Analyst (5157) - CalHR.
The documents you submit in your application package must highlight how you meet the MQs. If the MQs are not met, you will not be considered for this position.
Hybrid and Telework Employees: Teleworking is only available for employees who reside in California. You must be relocated to California and provide your in-state address prior to your start date.
Please let us know how you heard about this position by taking a brief survey at CEC Recruitment Survey.
You will find additional information about the job in the Duty Statement.
Working Conditions
The CEC supports a hybrid workplace model with office-based and remote-centered workers. Limited in-person attendance and occasional travel may be required based on the needs of the division. Regular and consistent attendance is essential to successful performance. This position is remote-centered, which means the incumbent works 50 percent or more of their time from an alternate work location
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ASSOCIATE PERSONNEL ANALYST
- STAFF SERVICES ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Shall Consider:
STAFF SERVICES ANALYST
Department Information
The California Energy Commission seeks an Associate Personnel Analyst in the Selection Services Unit. If you are interested in a challenging and exciting career in clean energy and are passionate about renewable, efficient, and reliable energy that addresses climate change, join our diverse team of global energy leaders! The California Energy Commission plays a lead role in creating the energy system of the future, not just in California, but globally.
This position is open to interested applicants who qualify. This can be a multi-step process. To be eligible to be hired:
1) Create an online CalCareers account. For a tutorial on the state application process, visit California State Hiring Process Instructional Video Series – YouTube or contact Careers@energy.ca.gov.
2) Complete and pass the appropriate exam to be eligible to be hired for available positions. See information on Energy Commission Assessments and Exams.
3) Click the link below for the class(es) you are applying to for the specific class assessment/exam information. You will need to follow the subsequent instructions to view the Examination Bulletin and to take the exam.
Associate Personnel Analyst
4) To apply for this position, submit an application package through your CalCareers account. An application package must include all items under the “Required Application Package Documents” section. Resumes will not be accepted in place of a State Examination and Employment Application (STD. 678). Applications must include “to” and “from” dates (month/day/year), time base (full-time/part-time/number of hours per week/month), and applicable civil service classifications.
Department Website: https://www.energy.ca.gov
Special Requirements
1) How you are eligible (list eligibility, transfer within state service, reinstatement, SROA/surplus, etc.) in the Explanations box on the first page of the STD. 678.
2) The Job Control number 469832 and the title of the position you are applying for in the Examination(s) or Job Title(s) box on the first page of the STD. 678.
3) Request for Personnel Action Number 214-276 in the Explanations box of the STD. 678.
4) Your original signature at the bottom of the first page of the STD. 678. 5) Include unofficial school transcripts with your application package if the position you are applying for has an educational requirement. You may be required to provide official transcripts if hired.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/20/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - Statement of Qualifications (SOQ) – Include an SOQ that answers the questions below. Your SOQ should be no longer than two pages, single-spaced, with no smaller than 12-point font. Applications received without an SOQ will not be considered. Visit How to Write a Statement of Qualifications for instructions.
1. Considering the desirable qualifications listed in the job announcement, what education and/or experience will help you succeed in this position?
2. Describe your experience conducting job analysis studies or reviews, application evaluations, and developing examinations.
3. Describe your specific experiences providing exceptional customer service to various audiences.
Desirable Qualifications
2) Ability to understand and report on data and metrics to identify areas of improvement or areas of success related to initiatives, strategies, and recruitment
3) Experience in interpreting and applying personnel laws, rules, regulations, standards, and procedures
4) Demonstrated ability to think critically, research and interpret data, and analyze and solve complex problems to recommend an effective course of action
5) Ability to adapt to rapid changes in priorities and work assignments while maintaining a high degree of accuracy and attention to detail
6) Good understanding of organizational and time management skills, including techniques for prioritizing multiple projects to ensure completion by established deadlines 7) Service-oriented with the ability to act independently with flexibility and tact
8) Strong written and verbal communication skills and the ability to clearly present complex information to meet the needs of the audience
9) Ability to develop and maintain effective and cooperative working relationships across all levels of staff
10) Knowledge of and experience with Microsoft Office applications (e.g., Word, Excel, Outlook), Adobe Acrobat
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.energy.ca.gov
Human Resources Contact:
Personnel Office
(916) 654-4309
personnel.services@energy.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Carousel Gore
(916) 661-8122
Carousel.Gore@energy.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
