Operations Coordinator (Fresno-based)

Operations Coordinator 

Location: Fresno  

The mission of the California Immigrant Policy Center (CIPC) is to uphold the humanity of immigrant communities in California by transforming systems to achieve racial, social, and economic justice. CIPC is a non-partisan, non-profit statewide organization engaging in advocacy, organizing, and strategic communications to uplift immigrant communities. CIPC was founded in response to the 1996 passage of federal immigrant and welfare laws that profoundly affected immigrants. Today, CIPC advances inclusive policies that build a prosperous future for all Californians, using policy analysis, advocacy and capacity building.

Over the past 28 years, CIPC has led groundbreaking campaigns that have greatly expanded protections for California’s low-income immigrant populations, as well as access to publicly-funded services and programs, including but not limited to the Safe and Responsible Driver Act, the TRUST and TRUTH Acts, CA Values Act, E-Verify Bill, the Health for All campaign, California Earned Income Tax Credit (CalEITC), and One California, the largest investment in legal services protection in the country. 

Job Title: Operations Coordinator

Location: Fresno (Hybrid, on-site at least two days a week)

Term: Full-time, occasional evening and weekends required

Position Status: Exempt

Pay Range: $73,950 - $76,186 annually, commensurate with skills and experience.

Reports to: HR and Operations Manager 

RESPONSIBILITIES

• Assist with logistical support for staff meetings and retreats, and organizational special events, be they virtual, in-person, or a hybrid of the two. This includes venue bookings, food orders, travel arrangements, day-of set up and clean-up as needed
• Collect quotes from vendors and present recommendations for CIPC events, regional convenings, fundraisers in Sacramento and Central Valley 
• In collaboration with the Operations team, coordinate staff travel, including accommodations and flights 
• Help the Operations Manager to track and update event budgets, and support expense tracking and bill submissions
• Maintain office equipment and furnishings, ensuring a generally clean and welcoming space for the Fresno and Sacramento offices 
• Interface with property managers and security personnel for the Fresno and Sacramento offices 
• Safety, earthquake, and fire monitor for the office. Work with Fresno and Sacramento building management to stay updated on available safety trainings for staff.
• Handle office inventory and ordering of office and kitchen supplies for the Fresno and Sacramento offices 
• Preparing workspace for incoming Fresno and Sacramento staff
• Assist staff with parking needs by managing relationships with parking vendor and other service providers 
• Manage and distribute incoming and outgoing mail and packages
• Maintain a clean and organized workspace; ensure the Fresno and Sacramento offices operate in a safe, organized, and efficient manner
• Implement office policies and procedures, and update policies as needed with the approval of the Executive Team
• Assist the HR and Operations Manager in ensuring  that CIPC abides by all OSHA requirements
• Track and maintain office tech inventory
• Work with external IT support to resolve computer and network problems, manage organizational phone system, staff email accounts, photocopier requests, and updates
• Process professional development requests 
• Support organizational culture and wellness initiatives

• Represent the CIPC at organizational functions and events
• Co-build a healthy team culture and work environment at CIPC

QUALIFICATIONS

• Minimum of four years of experience in administrative, operations or finance work in a nonprofit organization required;
• Experience maintaining effective working relationships across departments;
• Strong verbal and written communication skills;
• Proficiency in various computer programs and online platforms (Gmail, Google Drive, Dropbox, Slack, etc.);
• Strong organizational skills and ability to thrive in a fast-paced setting while maintaining precise attention to priorities, formats, procedures, details and quality;
• Strong ethical sense to handle highly confidential HR, finance and development information is required;
• Excellent critical thinking and problem-solving skills, and superior attention to detail.

• Occasional night/weekend hours and overnight travel within the state are required. Advance notice will be given;
• Ability to lift 20-30 pounds, sit and stand for extended periods is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and Google Drive (Docs, Sheets, Presentations, etc.); and
• Proficiency in non-English languages spoken by Latinx, Asian, Pacific Islander, African, Caribbean, and Middle Eastern communities is a plus.

COMPENSATION & BENEFITS

Salary Range: $73,950 to $76,186/annual, commensurate with skills and experience.

CIPC is a unionized workplace represented by Immigrant Advocates United-United Auto Workers. This position is in the bargaining unit and is covered under the terms of the collective bargaining agreement. The salary range for this position runs from $73,950 to $76,186. CIPC provides a comprehensive benefits package to its employees:

• Paid medical, dental, vision insurance, and life insurance (100% of the full insurance premium for qualified employees and 75% of the premiums for their dependents)
• 3% contribution to 401K retirement plan
• Commuter benefit or paid parking access
• Monthly reimbursement for cell and internet usage
• $1,500 professional development allowance
• Generous time off policy
  • Up to 26 paid holidays a year (includes summer and winter collective breaks)
  • Vacation: 1st year of service: 10 days, after completion of 1st year: 15 days, after completion of 4th year: 20 days)
  • 6 personal days per year
• Flexible hours
• 4-week paid sabbatical leave after 5 years of service

APPLICATION INFORMATION

The position is open immediately until filled. Please send a cover letter, resume, and writing sample. Please note that we will only be able to respond to short-listed candidates. Those candidates will be asked to submit 3 references.

The California Immigrant Policy Center (CIPC) is an equal-opportunity employer; people of color and individuals from diverse backgrounds are encouraged to apply. CIPC does not discriminate on the basis of race, color, national origin, ethnic background, religion, sex, sexual orientation, age, or disability.

Salary : $73,950 - $76,186