What are the responsibilities and job description for the Graduate Program Specialist position at California Lutheran University?
Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks
University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each persons dignity.
Basic Function:
Under the direction of the program directors, the Graduate Program Specialist will provide curricular, enrollment, administrative, and technical assistance to the directors of the MS Counseling Psychology and MS Clinical Psychology Programs.
Representative Duties:
Performs confidential program management and administrative duties in support of the two program directors. E
Works with graduate students, faculty, and adjunct faculty regarding the successful implementation of the MS psychology programs. E
Assists with the development and implementation of program policy and procedures; fields inquiries from students faculty and staff; sends and receives correspondence on behalf of the department. E
Analyzes tracks, manages, and reports on data for the Graduate School of Psychology. E
Plans and schedules activities (e.g., interviews of students or faculty, new student orientation, admission events); takes minutes and schedules meetings; purchases office supplies. E
Proctors comprehensive exams; completes BBS (Board of Behavioral Science) certification forms for graduating students to ensure that students meet degree requirements for graduation; locates and completes BBS forms as needed for alumni. E
Creates academic and course schedules; updates web pages; serves as a liaison with other parts of the School and university. E
Performs other duties as assigned.
Graduate School of Psychology programs, policies and procedures, and Cal Lutheran mission, goals and objectives
Graduate education, program design and implementation
Contemporary office practices, procedures and equipment operation
Record-keeping techniques and protocols
Oral and written communication skills including correct English usage, grammar, spelling, punctuation and vocabulary
Telephone techniques and proper office etiquette
Computer work station operation, including data entry techniques and specific software usage
Database management
Public relations techniques
Interpersonal skills using tact, patience and courtesy
Ability To:
Perform administrative support duties to assist the program directors, dean and school
Maintain confidentiality and work with discretion
Assemble, organize, and prepare data for records and reports
Answer telephones and greet callers courteously
Compose correspondence and written materials independently
Understand and resolve issues, complaints or problems
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Operate a computer to generate and finalize correspondence, write reports, enter data, maintain records and complete various assignments
Provide work direction to others
Interpret, apply and explain rules, regulations, policies and procedures
Work independently with little direction
Understand and follow oral and written instructions
Perform assigned duties within clearly defined guidelines, including meeting schedules and timelines
Minimum Qualifications:
Any combination equivalent to: A Bachelors degree from an accredited college or university and two years of administrative support experience.
Preferred Qualifications:
Previous experience in higher education
Previous experience working in a graduate program or college department
A Masters Degree in guidance counseling, higher education leadership or related field
Licenses and Other Requirements:
Ability to work flexible hours as needed
Physical Abilities:
Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files
Working Environment:
Busy office environment; subject to frequent interruptions; pro-active and frequent interaction with other individuals and offices.
Hiring Range 21.00- 22.00
Posting Number: Staff002942022
Open Date: 08/16/2023
Close Date: 9/3/2023
To apply, visit https://careers.callutheran.edu/postings/11175
California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and Universitys policies, procedures, and processes.
Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.
jeid-4652894b28fe204d843815381d35270d
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks
University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each persons dignity.
Basic Function:
Under the direction of the program directors, the Graduate Program Specialist will provide curricular, enrollment, administrative, and technical assistance to the directors of the MS Counseling Psychology and MS Clinical Psychology Programs.
Representative Duties:
Performs confidential program management and administrative duties in support of the two program directors. E
Works with graduate students, faculty, and adjunct faculty regarding the successful implementation of the MS psychology programs. E
Assists with the development and implementation of program policy and procedures; fields inquiries from students faculty and staff; sends and receives correspondence on behalf of the department. E
Analyzes tracks, manages, and reports on data for the Graduate School of Psychology. E
Plans and schedules activities (e.g., interviews of students or faculty, new student orientation, admission events); takes minutes and schedules meetings; purchases office supplies. E
Proctors comprehensive exams; completes BBS (Board of Behavioral Science) certification forms for graduating students to ensure that students meet degree requirements for graduation; locates and completes BBS forms as needed for alumni. E
Creates academic and course schedules; updates web pages; serves as a liaison with other parts of the School and university. E
Performs other duties as assigned.
- E = Essential Duties
Graduate School of Psychology programs, policies and procedures, and Cal Lutheran mission, goals and objectives
Graduate education, program design and implementation
Contemporary office practices, procedures and equipment operation
Record-keeping techniques and protocols
Oral and written communication skills including correct English usage, grammar, spelling, punctuation and vocabulary
Telephone techniques and proper office etiquette
Computer work station operation, including data entry techniques and specific software usage
Database management
Public relations techniques
Interpersonal skills using tact, patience and courtesy
Ability To:
Perform administrative support duties to assist the program directors, dean and school
Maintain confidentiality and work with discretion
Assemble, organize, and prepare data for records and reports
Answer telephones and greet callers courteously
Compose correspondence and written materials independently
Understand and resolve issues, complaints or problems
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Operate a computer to generate and finalize correspondence, write reports, enter data, maintain records and complete various assignments
Provide work direction to others
Interpret, apply and explain rules, regulations, policies and procedures
Work independently with little direction
Understand and follow oral and written instructions
Perform assigned duties within clearly defined guidelines, including meeting schedules and timelines
Minimum Qualifications:
Any combination equivalent to: A Bachelors degree from an accredited college or university and two years of administrative support experience.
Preferred Qualifications:
Previous experience in higher education
Previous experience working in a graduate program or college department
A Masters Degree in guidance counseling, higher education leadership or related field
Licenses and Other Requirements:
Ability to work flexible hours as needed
Physical Abilities:
Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files
Working Environment:
Busy office environment; subject to frequent interruptions; pro-active and frequent interaction with other individuals and offices.
Hiring Range 21.00- 22.00
Posting Number: Staff002942022
Open Date: 08/16/2023
Close Date: 9/3/2023
To apply, visit https://careers.callutheran.edu/postings/11175
California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and Universitys policies, procedures, and processes.
Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.
jeid-4652894b28fe204d843815381d35270d
Salary : $21 - $22
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