What are the responsibilities and job description for the STAFF SERVICES MANAGER I position at California State Auditor's Office?
- Conduct and coordinate complex and high-level and/or highly visible projects that require collaboration, problem solving, analysis and discretion. Provide recommendations, to ensure continuous business operations, effectiveness and process improvements
- Create and maintain written process, procedures, policies and workflows to streamline and improve efficiency within Fiscal and Business Services.
- Conduct and prepare various complex and detailed reports, documents and procedural manuals including but not limited to procurement, contracting, FI$Cal, travel, fiscal and business services.
- Independently analyze, implement, and maintains the office forms management program, ensuring efficient and economical collection of information in accordance with laws, rules and regulations.
- Develop and maintain processes and procedures for management of office forms.
- Attend quarterly statewide form council meetings with external agencies to research, analyze, and develop solutions to forms related problems.
- Serve as a backup on contract development and execution. Performs the most complex and sensitive work of developing and executing contracts for IT and non-IT services
You will find additional information about the job in the Duty Statement.
Working Conditions
- This position is eligible for participation in the office’s hybrid telework program. Work at the alternate work location must be conducted in a space that is ergonomically sound, private, distraction-free, and has safe working conditions to be eligible to telework.
- Work performed in the office is in an air-conditioned high-rise building with elevator access and both natural and artificial lighting.
- Work may require sitting for an extended period of time using a personal computer and the use of standard office equipment, such as phones, copiers or scanners.
- Work may require periodic non-standard work hours and work during weekends to meet workload needs and demands.
Applicants must be authorized to work in the US without the need for a visa sponsorship by the start date of employment. The California State Auditor’s Office is not an E-Verify employer.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES MANAGER I
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Department Website: http://www.auditor.ca.gov/
Special Requirements
Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting and an inquiry to the California Department of Justice to disclose criminal records prior to appointment. State Auditor’s Office employees are excluded from collective bargaining.
Additional hires may be made from this bulletin if positions become available.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/16/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
- Submit a Statement of Qualifications (SOQ) responding to the two questions below using specific examples of your education, training and experience. Your SOQ will help us determine who to interview for the position. Please limit your response to two pages. We will not consider applications that do not include responses to the questions or exceed the page limit.
1. Describe your project management experience. Provide an example of a project that was a success.2. Describe your experience in writing policies, procedures, and/or guidelines, highlighting any experience you have in a state government setting. Provide an example of any challenges you faced in this work.
Desirable Qualifications
- You have experience using a variety of software including Microsoft 365, project management, and FI$Cal.
- You have strong analytical and communication skills with demonstrated experience synthesizing information and communicating in a clear and concise manner.
- You have experience managing multiple complex projects with competing deadlines.
- You have strong verbal and written communication skills.
- You have experience using research and information-gathering techniques; basic principles and practices of descriptive and inferential statistics.
- You have knowledge of principles and practices of organizational management including planning, organizing, accounting, auditing, and quantitative analysis methods.
- You have knowledge of research and information-gathering techniques; basic principles and practices of descriptive and inferential statistics; operations, procedures, and functions.
- You have the ability to establish and maintain positive working relationships.
Why should you join us?
- You want to make a difference for Californians and future generations.
- You are highly collaborative, solution-oriented, and a strong communicator.
- You possess strong writing skills and thrive when working under pressure.
- You desire a monthly salary range of $6,963-$8,650 with a 5% pay differential as well as a longevity bonus.
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.auditor.ca.gov/
Human Resources Contact:
Bridgette Webb
(916) 445-0255 ext: 178
BridgetteW@auditor.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Kristina Gin
(916) 445-0255 ext: 500
kristinag@auditor.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Salary : $6,963 - $8,650
