What are the responsibilities and job description for the STAFF SERVICES MANAGER I position at California State Controller's Office?
Position Details
Job Code #:
JC-469284
Position #(s):
051-120-4800-044
Working Title:
Project Manager
Classification:
STAFF SERVICES MANAGER I
$6,963.00 - $8,650.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Facility:
Administration
Department Information
The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.
The Administration Division (ADD) of the California State Controller’s Office is the backbone of the department, providing the vital support needed to keep operations running smoothly. This division manages a wide range of essential internal functions, including budgeting, procurement, and facility management; ensuring that every member of the SCO has what it needs to succeed. Working in this division means being at the center of strategic planning and organizational efficiency. Join a team where your work not only supports the Controller’s mission but also impacts the efficiency and success of state government operations as a whole.
Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!
Visit our website to learn more about the State Controller’s Office.
How did you hear about us? Take our survey!
Job Description And Duties
Under the general direction of the Business Services Office Manager (Staff Services Manager II), the Staff Services Manager I (Specialist) is responsible for work within the department’s Facilities Unit. The incumbent will act as a highly skilled and independent consultant as the lead of facilities projects. They will be responsible for coordinating workload of State Controller’s Office (SCO) technical subject matter experts, all divisions, lessor contractors and construction crews, and the Department of General Services (DGS).
Duties Performed:
(Candidates must perform the following functions with or without reasonable accommodations.)
Special Requirements
A resume is required.
A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.
Take the required examination here: Staff Services Manager I
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/21/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
State Controller's Office
Human Resources
Attn: Human Resources Office - C.B.
300 Capitol Mall 3rd Floor, Ste 300
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
State Controller's Office
Human Resources
Human Resources Office - C.B.
300 Capitol Mall 3rd Floor, Ste 300
Sacramento , CA 95814
Application must be received in HR, postmarked or submitted online, by final date.
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Job Code #:
JC-469284
Position #(s):
051-120-4800-044
Working Title:
Project Manager
Classification:
STAFF SERVICES MANAGER I
$6,963.00 - $8,650.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Facility:
Administration
Department Information
The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.
The Administration Division (ADD) of the California State Controller’s Office is the backbone of the department, providing the vital support needed to keep operations running smoothly. This division manages a wide range of essential internal functions, including budgeting, procurement, and facility management; ensuring that every member of the SCO has what it needs to succeed. Working in this division means being at the center of strategic planning and organizational efficiency. Join a team where your work not only supports the Controller’s mission but also impacts the efficiency and success of state government operations as a whole.
Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!
Visit our website to learn more about the State Controller’s Office.
How did you hear about us? Take our survey!
Job Description And Duties
Under the general direction of the Business Services Office Manager (Staff Services Manager II), the Staff Services Manager I (Specialist) is responsible for work within the department’s Facilities Unit. The incumbent will act as a highly skilled and independent consultant as the lead of facilities projects. They will be responsible for coordinating workload of State Controller’s Office (SCO) technical subject matter experts, all divisions, lessor contractors and construction crews, and the Department of General Services (DGS).
Duties Performed:
(Candidates must perform the following functions with or without reasonable accommodations.)
- Manage the complex SCO Sacramento Facility Project and Executive Office San Francisco project which includes a variety of smaller sub projects throughout existing and new facilities.
- Support and manage additional Executive priority facility related projects.
- Work closely with the Department of General Services (DGS), Division of Real Estate Services (RESD) to ensure accuracy and compliance of all project work. Ensure projects are within SCO’s budgetary constraints and projections, which includes final approval of project related invoices.
- Prepare various analyses, including organizational change management efforts, to ensure program needs are met and to determine whether charges are reasonable.
- Provide information needed for facility lease negotiations, review project construction plans for compliance.
- Oversee all phases of design and construction from development of proposals to post construction inspections. This includes, but is not limited to coordinating and overseeing inclusion of all project needs related to IT server and network functions, security infrastructure, and division specific operational infrastructure.
- Collaborate with Executive Management, and departmental staff on facilities relocations, office space redesign, and construction projects to meet the organization’s long-term operational and customer service goals.
- Due to the confidential nature of SCO work and documents, project related vendor escort is expected and required in SCO existing and new leased spaces in California included in the overall SCO Facilities Project.
- Travel to and from SCO offices as required, working beyond regular business hours in order to meet business needs. Project related vendor escort will be required both during and after SCO business hours, including weekends.
- Validate work performed by vendors meets project scope.
- Coordinate the project related activities of vendors in the facility specialty trades of physical security, data communications, interior design, physical moves, fire/life/safety and the ADA.
- Provide oversight and technical support in matters related to lease management and negotiations resulting from the SCO Sacramento Facility Project efforts; manage space utilization, ergonomics, and compliance with requirements such as the ADA, Title 24 and Uniform Building Codes.
- Update existing and develop new policies and procedures to align with Project related enterprise-wide business process changes including, but limited to space standards, space use and management, and centralization of various asset and receiving functions.
- Conduct detailed analysis and make recommendations on a variety of project and space related topics, as needed.
- Develop and maintain detailed and Executive level project tracking tools, which will provide status on project budget, scope, timeline, and specific tasks.
- Provide monthly and Ad Hoc reports on project status for a variety of end users.
- Utilize AutoCAD, Word, Excel, Access, and Outlook to assist with facility and administrative tasks as required.
Special Requirements
A resume is required.
A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.
Take the required examination here: Staff Services Manager I
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/21/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
State Controller's Office
Human Resources
Attn: Human Resources Office - C.B.
300 Capitol Mall 3rd Floor, Ste 300
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
State Controller's Office
Human Resources
Human Resources Office - C.B.
300 Capitol Mall 3rd Floor, Ste 300
Sacramento , CA 95814
Application must be received in HR, postmarked or submitted online, by final date.
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications - The Statement of Qualifications (SOQ) should include your full name and the position number in the top right corner. Respond to each prompt independently, citing which number you are responding to. Limit your response to no more than two pages, using Arial 12-pt font with 1-inch margins.
- Describe your experience managing facilities projects, focusing on leading multiple projects simultaneously. Highlight how you collaborated with others to meet deliverables, and the tools or methods you used to improve timelines, budgets, or efficiency.
- During facilities projects, business process changes are often necessary. Describe your experience managing change, including how you identified the need for adjustments, supported teams through the transition, and ensured successful adoption. Highlight the tools or strategies used and their impact.
- Considering the duty statement, describe any special qualifications or attributes you have that would contribute to your ability to serve successfully in this position, including professional strengths and soft skills.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Salary : $6,963 - $8,650
