What are the responsibilities and job description for the Director of Academic Affairs Resources position at California State University, Sacramento?

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Work type : Management (MPP)

Location : Sacramento

Categories : MPP, Administrative, At-Will, Full Time, On-site (work in-person at business location)

Working Title : Director of Academic Affairs Resources

Classification Title : Administrator II

Priority Application Deadline (Posting will remain open until filled) : Sunday, September 29, 2024 @ 11 : 55pm PST

Position Summary :

The Director of Academic Affairs Resources (Director) is a member of the Provost’s leadership team and serves as the Provost’s chief advisor on fiscal, non-faculty personnel matters, and space planning for the Division of Academic Affairs.

Budget : The Director leads Academic Affairs’ budgetary planning, development, and financial operations in accordance with State, CSU, Sacramento State, and other compliance regulations; ensures adequate and effective management and leadership regarding the division's fiscal matters; administers the annual budget for the Division of Academic Affairs; oversees the prioritization and allocation process; provides fiscal guidance and support to all Academic Affairs' units; ensures fiscally balanced budget, works directly with managers and staff in Administration and Business Affairs on finance related matters. Final division budget authority and responsibility remains with the Provost and Vice President for Academic Affairs.

Personnel : The Director provides expert leadership on non-faculty HR related matters for Academic Affairs; works directly with managers and staff in office of Human Resources and the Division of Inclusive Excellence on non-faculty personnel related matters; has broad responsibilities for ensuring compliance with the State, CSU, and Sacramento State human resources guidelines, policies, and procedures.

Space : The Director is responsible for the management of space planning for Academic Affairs; creates, coordinates, and facilitates business processes for maintaining accurate space utilization; is responsible for Academic Affairs space allocation requests; provides analytics to division leadership on utilization and space needs; works closely with other departments such as Facilities, Space Management, and Capital Budget in the planning of capital projects as they relate to Academic Affairs; and advises the Provost on key issues related to space. Space authority and responsibility remains with the Provost and Vice President for Academic Affairs.

The incumbent is allowed broad authority to make collaborative decisions on budget, non-faculty personnel and space matters for the division; working closely with the Vice Provosts, Deans, Associate Deans, AVPs and Directors within the division. The Director will be integrally involved in audits, investigations and public information requests involving budget, personnel, or space matters for the division. The Director will have a dotted line reporting relationship to the Vice President of Administration and Business Affairs and CFO and work collaboratively with managers and staff across the University. The Director will be asked to represent the Division at the University and System level and may act on behalf of the Provost in certain situations.

FLSA : Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range : $10,800 per month - $12,000 per month, commensurate with the candidate's education, experience, skills, and training.

CSU Classification Salary Range : $4,812 per month- $15,449 per month

Work Hours : Monday - Friday, 8 : 00 am to 5 : 00 pm. Work hours may vary depending on department need. Position is on-site.

Department Information

Academic Affairs provides leadership to the academic and educational activity of the University, including : the seven Academic Colleges, University Library, and the College of Continuing Education.

The Office of Academic Affairs remains focused on the major elements of Sacramento State’s mission – access, diversity, quality, and the fullest university experience for our students.

Minimum Qualifications :

Minimum five (5) years of technical and / or administrative experience involving budget development, financial management, and / or analysis of administrative policies, procedures, practices, or equivalent.
Possession of an earned Bachelor’s Degree from an accredited four-year college or university, or equivalent experience.
Experience in broad responsibilities over human resources and personnel management.

Knowledge, Skills, Abilities

Demonstrated knowledge of the techniques, methods, and procedures used in the preparation, analysis, and administration of a multi-million dollar budget in a fund accounting system, and of the role of a budget plan and the importance of working within an organizational structure.

Demonstrated significant technical and administrative experience involving budgetary planning and development, financial analysis and administration of a large organization.

Ability to analyze, evaluate and communicate complex, sensitive financial data.

Demonstrated knowledge interpreting complex personnel related policies and procedures.

Ability to handle sensitive personnel issues with confidentiality.

Ability to analyze and address personnel problems using reasoning, interpretation, and application of theories and principles to develop and recommend alternatives and courses of action, and to apply judgment and discretion reflective of thorough knowledge of policies and procedures.

Experience supervising staff and ability to provide project leadership and to represent the division.

Demonstrated ability to exercise independent judgment to resolve unexpected or unprecedented situations.

Demonstrated ability to provide leadership and work collaboratively to meet the mission / goals of the University.

Ability to understand and evaluate complex problems from a future-oriented and broadly interactive perspective and to readily develop proactive solutions that integrate strategic goals into tactical operations.

Excellent interpersonal and communication skills including the ability to work collaboratively to build consensus, to achieve goals and objectives, and to resolve difficult situations.

Ability to work collaboratively as a member of a leadership team and to establish and maintain effective communication and working relationships with university and division constituencies.

Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Preferred Qualifications :

Experience in higher education budget development, implementation, and oversight.

Experience managing in a unionized environment, subject to collective bargaining agreements.

Experience in higher education capital planning and space standards.

Experience in space planning, managing facility improvement and / or construction projects.

Experience using Oracle PeopleSoft, CSU Common Management Systems (CMS), CSU Common Financials System (CFS), or CFS Data Warehouse.

In-depth expertise and knowledge of university fiscal policy, processes, procedures and regulations within the CSU system.

In-depth knowledge of CSU personnel practices and policies including bargaining agreements and payroll processes.

In-depth knowledge of CSU capital projects; including capital planning and space management.

Possession of an earned Master's degree in public or business administration or a related field.

Documents Needed to Apply (2)

Resume

Failure to upload required documentation may result in disqualification.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action / Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity / expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

Note to Applicants :

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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Salary : $4,812 - $15,449

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