Wellness Office Coordinator

Working Title: Basic Needs, CARES & Wellness Office Coordinator

Classification Title: Administrative Support Coordinator I

Posting Details

Priority Application Date (Posting will remain open until filled): Wednesday, March 12, 2025 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the direct supervision of the Director of CARES, Basic Needs and Wellness or their delegate, the incumbent is responsible for leading work direction to all student assistant employees which includes managing work schedules and monitoring daily time and attendance changes which impacts wellness programming. The incumbent will manage and coordinate incoming requests for education, outreach, and workshop programming for the department. The incumbent will contribute to the creation, scheduling, and posting of social media content for all of the Wellness department and will ensure that University communication policy is followed and internal workflows for social media approval is conducted in a timely manner.

FLSA: Non-Exempt (eligible for overtime compensation)

Anticipated Hiring Range: $4,000 per month - $4,300 per month

CSU Classification Salary Range: $3,864 per month - $6,072 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 1

Recruitment Type: Temporary (Annually Renewable)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: 8:00 - 5:00 pm, Monday - Friday

Department Information

Student Health, Counseling & Wellness Services (SHCWS) embraces a holistic and collaborative approach to healthcare by offering urgent care, primary care, preventative services, wellness education, violence support services, and mental health, services to the Sacramento State campus community. SHCWS is committed to providing quality care and service delivery and is accredited through the Accreditation Association for Ambulatory Health Care (AAAHC).

For more information, please visit: https://www.csus.edu/student-life/health-counseling/

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

Experience

• Experience coordinating logistics and/or administrative support functions
• Experience scheduling, organizing, and planning small and large campus events
• Experience in providing customer service
• Experience to be fully functional in all technical aspects of work assignments.
• Experience providing presentations or leading workshops or groups

Knowledge, Skills, Abilities

• Ability to work effectively in a close team environment
• Strong verbal and written communication skills. Thorough knowledge of English grammar, punctuation, and spelling
• Ability to support front office functions such as greeting students, scheduling health education/nutrition/health promotion appointments, and checking students in for appointments, social media posting for events.
• Show project management, time management and organizational skills, with the ability to manage multiple priorities with attention to details.
• Thorough knowledge of office systems and ability to use a broad range of technology, systems, and software design programs and packages.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not
• Ability to perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections.
• Working knowledge of budget policies and procedures.
• Ability to draft and compose correspondence and standard reports.
• Ability to effectively handle a broad range of interpersonal contacts from diverse backgrounds, including those at a higher level and those sensitive in nature.
• Ability to organize, plan, develop, and assist in designing and distributing event marketing and promotional materials, including social media content development per established department protocols. (e.g. flyers, brochures, surveys, email communications, etc.)
• Proficiency with standard office programs (e.g. Microsoft Office Suite) with the ability to perform accurate data entry using databases and create presentations and other documents.
• Ability to appropriately handle confidential materials.
• Ability to Represent Wellness in selected department, campus, and community committees/task forces.
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Conditions of Employment

• Ability to pass a background check.

Preferred Qualifications

• Experience working in an institution of higher education.
• Experience working in CANVA, MS-Teams, Asana and Later application systems.
• Knowledge of Common Management System (CMS), EAB, Maxient, OnBase or comparable student information and data management system(s).
• Knowledge of CANVAS application.
• Experience working in an Electronic Health Record

Documents Needed to Apply

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

For full posting details, please visit the direct link to apply.