Legislative Assistant

General Description:

This position provides skilled secretarial and technical assistance to one or more professional or managerial positions in the legislative department of Governmental Relations with minimal supervision and acts in a discretionary capacity. Work is performed within established guidelines and procedures. Incumbent must exercise independent judgment and initiative.

Duties and Responsibilities:

The incumbent may perform any combination of the tasks listed below:

• Tracks and monitors status of specific legislative bills utilizing current legislative research/tracking technology including the Internet to generate specific reports.
• Conducts routine legislative information research.
• Assists with the coordination of logistics and meeting materials for lobbying efforts.
• Flags a position letter or interim position for technical review and signature.
• Maintains procedural knowledge of the California State Legislature and the rules regarding timelines and procedures for legislation.
• Maintains a general knowledge of reporting requirements of the FPPC’s rules and regulations as they affect the Legislative Advocates’ work.
• Maintains accurate FPPC records and prepares all necessary Lobbyist Employer and Lobbyist FPPC reports, certifications and registrations.
• Prepares legislative reports and material for State Council.
• Composes and prepares detailed correspondence for the department.
• Compiles, tracks and maintains computer driven reports on programs assigned to the department.
• Prepares and edits reports and correspondence for style and correct English usage, grammar, punctuation and spelling.
• Answers telephones and responds to inquiries as appropriate.
• Provides a variety of assistance in support of State Council meetings both in the office and on site as assigned.
• Provides secretarial support for member participation at meetings, trainings, workgroups, conferences or legislative events that are coordinated by the department as assigned.
• Plans, coordinates, and follows through on large projects requiring independent determinations as assigned.
• Schedules appointments and maintains calendar for persons to whom assigned.
• Coordinates itinerary and makes travel arrangements as assigned.
• Arranges meetings and conferences, prepares materials for duplication and performs other logistics as assigned.
• Assists in identifying, developing and reporting information from files and other resource documents.
• Establishes and maintains files and records.
• Performs other appropriate duties as assigned.

Qualifications - Minimum Required:

• Associate degree & 1 year relevant experience or High School diploma/GED & 4 years relevant experience.
• Ability to function effectively under considerable pressure and solve complex office problems independently.
• Demonstrated ability to exercise planning, coordinating and follow-through skills as applied to large complex logistical projects.
• Ability to work cooperatively with fellow employees in a complex interdependent organization structure.
• Ability to work cooperatively with leadership and management.
• Ability to learn and communicate CTA structure, policies, and procedures.
• Ability to communicate clearly, verbally and in writing.
• Proficiency in computer technology and the ability to learn and use the Association’s software programs.
• Ability to travel as needed.
• Ability to work overtime as needed.

Desirable Additional Qualifications:

• Knowledge of CTA's organization and its administrative and policy-making bodies.
• Familiarity and knowledge of legislative processes and procedures.

*This position is in a bargaining unit represented by CAS. Salaries are established by a collective bargaining agreement. Step placement is also determined by the CTA/CAS Agreement.