What are the responsibilities and job description for the Shipping Coordinator position at Caljan Inc?
Job description: Shipping Coordinator
We are seeking an experienced Shipping Coordinator to join our team and manage the coordination of shipping and transportation activities for our company. The Shipping Coordinator will be responsible for overseeing all aspects of the shipping process, including coordinating shipments, managing transportation contracts, tracking shipments, and ensuring timely delivery of goods.
Your Responsibilities will be:
- Receive and process customer orders daily: by means of picking, packing, label creation through to final shipment.
- Carrier Management: Negotiate and select proper carries based on expectations and costs, delivery time frames and customer destinations.
- Shipment Tracking: Monitor Urgent shipments status trough carrier tracking systems, communicating back to customers upon request and the internal stakeholders.
- Documentation: Create and maintain accurate shipping documentation including packing slips, bill of Ladings.
- Documenting the tracking information in the system for all to see.
- Inventory Management: Coordinate with warehouse staff to ensure sufficient inventory is available for the outgoing orders and report discrepancies to the department head.
- Problem Solving: Identify and resolve shipping issues pertaining to damaged goods, delivery delays address discrepancies.
- Communication: Communicate with internal teams, suppliers, and customers to provide shipping updates, resolve issues, and coordinate delivery schedules.
- Communicate machine delivery information to customers, Sales and Service teams.
- Collaboration: Collaborate with the warehouse staff to ensure accurate and timely loading and unloading of shipments, and to maintain inventory accuracy in the warehouse.
- Compliance: Always adhere to all shipping regulations and safety procedures.
- Cost Optimization: Continuously seeking opportunities to streamline shipping processes and reduce costs.
- Other duties as defined by the department Manager
Experience & Education
- Excellent organizational and time management skills
- Strong attention to detail
- Effective communication skills with Carriers, Customers, and internal departments
- Proficiency with shipping software and warehouse management systems
- Ability to prioritize and meet deadlines
- Basic understanding of logistics and transportation industry
- Loading and unloading of heavy equipment trucks and containers
- May play a back up role to the Receiving department at times
- Proficient at problem solving and proactively seeks to resolve challenges
- Experience working for a global company is preferred but not required
- Able to lift up to 75lbs
- High school diploma or GED
- Associates degree preferred
- Certified forklift operator or ability to obtain operator license
- Overhead crane operations or ability to obtain operator license
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity, or expression, or veteran status. We are proud to be an equal opportunity workplace.
We are an Equal Opportunity Employer including disability and veterans. If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please email hr.us@caljan.com.
Job Type: Full-time
Pay: From $23.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Work Location: In person
Salary : $23