What are the responsibilities and job description for the Human Resources Representative position at Call & Nicholas, Inc.?
Company Description
Call & Nicholas is an internationally recognized geotechnical engineering firm based in Tucson, AZ that provides consulting services to clients in the mining industry. CNI has been in existence since 1979 and employs engineers, geologists, and support staff. We are an industry leader in geotechnical services and proud to be 100% employee owned. Check us out further on our website at www.cnitucson.com
Job Description
We’re Looking for an HR Representative.
Our 60-person engineering firm is outgrowing our old HR solution and is in search of a designated HR specialist who is dedicated to keeping the personnel side of things running smoothly.
This role includes all the traditional HR functions, some office management, and compliance related tasks that are specific to our industry.
Here’s the type of Person we are looking for:
We are looking for someone who sees people first. As our firm has grown, we have worked to preserve our strong commitment to employee satisfaction before all else. The right candidate will not only possess the HR related knowledge and experience necessary to perform the concrete responsibilities of the job, but also the people skills to properly serve our employees. This role will not be heavily micro-managed and requires someone who is proactive and can manage their own work. While we know nothing lasts forever, we’re hoping to find someone who can see themselves growing with us in the medium-to-long-term.
Traditional HR Stuff:
This is the meat of the role and is what you will spend most of your time doing.
o Develop and maintain a constructive relationship with employees; keep an open-door policy
o Understand legal requirements and implement company policies related to hiring, employment, benefits, compensation, and employee relations
o Administer and coordinate changes to employee benefits (such as new hire additions, terminations, and insurance claims)
o Respond to HR related inquiries and requests
o Confidentially ensure all employment requirements are met
o Support the recruitment and hiring process by sourcing candidates, scheduling interviews, performing background and reference checks, and drafting offer letters
o Perform new hire orientation and onboarding; update all necessary records with new hire information
o Organize and maintain all HR related records, including:
o Personnel files of all employee-related data
o Benefits coverage
o Insurance coverage
o 401k administration
o Vacation and sick leave banks
o Assist management with 401k compliance and reporting
o Help organize company events
o Manage company policy documents (i.e. company handbook and documents related to HSE and CSR)
o Keep informed of any changes in HR policy by reading appropriate professional and legal literature
Office Management
This may be a few hours a week, at most
o Keep kitchen and office supplies fully stocked – periodically check on supply levels and place orders
o Liaise between employees and vendors for repairs and maintenance issues
o Supervise administrative assistant and/or or intern
Insurance and Compliance
These tasks are not terribly time-consuming, but they do have deadlines which are important to meet.
o Compile and submit monthly employee exposure report to our Worker’s compensation provider
o Compile and submit monthly employee statistics to the Bureau of Labor Statistics
o Assist with bi-annual insurance renewal process. Liaise with our insurance brokers.
o Maintain Auto insurance – add and delete drivers as needed, make sure all company vehicles maintain have current proof of insurance
o Maintain Industry Databases (BROWZ and ISNetworld) by uploading insurance certifications, MSHA & OSHA documentation, and employee training records
o Meet client contract compliance requirements, including submittal of insurance certifications and fulfilling other information requests
Qualifications
Qualifications
Technical Requirements:
o Bachelor’s degree and/or human resources certification
o 3 years of work experience in human resources or a closely related field
o Clear understanding of legal requirements and HR policies
o Proficiency with Microsoft Office, especially Excel
Soft skills:
o Strong communication skills – clear, direct, kind
o Self-motivated and self-directed
o Willingness to learn and adapt
o Attention to detail; ability to recognize and correct mistakes
Additional Information
Benefits
o Comprehensive full-family medical, dental, and vision insurance coverage
o Optional low-cost dental upgraded coverage
o Long-term disability, life insurance
o 401k with 3% company matching contribution
o PTO and 9 observed holidays
o Annual profit-share and merit bonuses
o Option for hybrid/remote schedule
o Professional development assistance
Schedule: Full time, normal business hours