What are the responsibilities and job description for the Event Coordinator position at Callahan & Associates, Inc.?

At Callahan & Associates, our people are at the heart of who we are. As a company, we empower credit unions to impact their members and communities. If you want to be part of a fast-paced, 100% employee-owned company that loves the industry we serve, encourages creativity, and rewards excellence – keep reading.

Increase your chances of reaching the interview stage by reading the complete job description and applying promptly.

We are looking for someone who wants to roll up their sleeves and make an impact from day one. If you are curious and creative; you love to write, solve problems, and be a team player (who also enjoys working independently to get the job done), come join the Callahan Marketing Team.

Five Reasons Why You Want To Work With Us

You want to work with a team that is competent, confident, passionate and focused on achieving big goals.
You want to work on a product and deliver services that have the potential to help millions of people.
You want to have a voice and employee ownership.
You want to be part of a fun and healthy work culture.
You want to work at a company that will provide an opportunity to get you to the next level of your career.

Summary / Objective

We are seeking a talented Events Coordinator to help create exceptional events that strengthen our brand presence and foster client relationships. In this role, you will assist the Event Manager in planning our in-person events, including corporate meetings, executive roundtables, trade shows, and other gatherings. You will also be team lead on all Callahan virtual executive roundtables.

The ideal candidate will possess a strong background in in-person event planning, virtual event planning and marketing with a proven track record of developing and executing unforgettable events that align with our company's objectives.

Areas of Responsibility

Collaborate with Event Manager to plan, coordinate, and execute a wide range of events, including trade shows, conferences, executive meetings, and corporate events.

Set up and oversee all virtual executive roundtables and other virtual events / webinars as needed.

Moderate and monitor virtual roundtables and webinars, assist users with technical difficulties and questions while taking detailed notes of sessions to share post-event.

Assist in pre-event and post-event communications for both in-person and virtual events.

Maintain and manage internal and external event calendars for the organization.

Collaborate with the marketing team to promote events through various channels, including social media, email campaigns, and print materials.

Work with cross-functional teams to ensure seamless event execution.

Assist with on-site event production and cleanup as needed, with the ability to travel for work approximately one to four times per year.

Organize and print event materials including name badges, table tents, agendas and attendee lists.

Manage event shipments and logistics.

Travel

Minimal overnight travel is expected.

Required Experience

One to five years of proven success in meeting planning or event coordination.

Preferred Education and Experience

Associate degree in Hospitality / Hotel Management, Marketing / Communications or Business Management.

Ability to work independently and as part of a team.

Proficient in Microsoft Office Suite with confidence in using Excel and performing mail merges.

Experience with Zoom and other virtual meeting platforms.

Ability to learn and use marketing and meeting efficiency tools and programs such as Salesforce, Cvent and Marketo.

Detail-oriented with a demonstrated ability to organize and prioritize workload.

Ability to work in a fast-paced environment and meet deadlines.

Excellent communication skills, including writing, proofreading skills and speaking.

Ability to manage multiple projects and work assignments at one time.

Exceptional service ethic and high expectations for quality.

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