ASSISTANT PROJECT MANAGER 1

Job Title: 

• Assistant Project Manager I

Summary/Objective: The Assistant Project Manager (APM I) will serve as a vital team member assisting the Senior Project Manager / Project Manager on the full scope of the project. The APM I will be responsible for Document Control & Procurement Management, Communication, Cost Management, Subcontractor Coordination and Project Reporting while representing Callahan Construction Managers throughout the full project cycle. The APM I will also have oversight in managing Project Administrators on task completion. The APM must exhibit time management skills and prioritize their work based on the daily needs of the project.

Who we are: 

Callahan Construction Managers is a full-service construction management company based in Bridgewater MA, with regional offices in White Plains, NY. Callahan has served the New England and Northeast regions as a family business for over 70 years. As one of the region’s largest open shop construction firms, Callahan provides a wide range of preconstruction and construction management services to local, regional, and national clients. Callahan enforces a high quality and innovative approach to all projects, including multi-family residential, senior housing, affordable housing, hospitality, life sciences, corporate office, educational, retail and other markets. Visit www.callahan-inc.com for more information.

Essential Functions:

 Safety

• Promote the Callahan safety culture and lead by example when on the job site
• Coordinate safety documentation with the field team
• Assist and participate in safety related meetings

Document Control & Procurement Management

• Understand the Plans, Specifications and Contracts of the project
• Manage updates of the current construction document set utilizing PlanGrid and distribute to subcontractors/suppliers
• Manage all RFIs and Submittals utilizing Viewpoint with consultants, subcontractors, and field staff
• Review shop drawings and samples for compliance with contract documents
• Review and track material deliveries as scheduled and expedite in conjunction with the Project Superintendent to ensure on-time procurement 
• Prepare and distribute meeting package (agenda and supporting documentation) in advance of the applicable meeting
• Produce quality meeting minutes in a timely, consistent manner

Project Management 

• Develop and maintain positive relationships with the Owner, Subcontractors and Project Team
• Coordinate and communicate updates and changes to the schedule of the project
• Control the prompt flow of information to field team, subcontractors, and suppliers
• Promptly communicate issues 
• Manage risk prevention to ensure that all subcontracts, insurance and badging information in in place prior to mobilization
• Participate in the monthly schedule update meeting
• Prepare and submit the Monthly Report to the project team with guidance from the Project Manager and Superintendent
• Distribute 3^rd party reports, deficiency logs and punch lists for execution
• Prepare of Quarterly cost meeting reports and presentation
• Complete closeout of the project with the Owner and Subcontractors
  1. Compile permit closeout documents
  2. Maintain all project records and files
  3. Manage and compile a full close out package including warranty letters, operation and maintenance manuals, as-builts, etc. 
  4. Financial closeout with PM and Accounting

Cost Management

• Participate in subcontractor buyout and subcontract issuance
• Review and compile pricing on all changes in the project and submit proposals with time extensions as needed.  Review with Project Manager prior to submission. 
• Proficient in project accounting processes to ensure prompt payments of requisitions and invoices
• Review and process monthly Subcontractor requisitions and labor and material invoices 
• Compile field tickets from Superintendent and attach to all material invoices processed

Leadership

• Maintain a collaborative working environment and relationship between office and field staff
• Collaborate with the team and support team members as needed to ensure project success

Mentor Interns for exposure to the construction management process and available career path options

All qualified applicants will be afforded equal opportunity. There shall be no discrimination based on race, color religion, sex, sexual orientation, gender identity, national original or on an applicant’s status as a protected veteran or as individual with a disability.