What are the responsibilities and job description for the Document Control Specialist position at Callan Marine Ltd.?
ROLE AND RESPONSIBILITIES
This position is accountable for providing accounts payable support, as well as general support to the Accounting Department. Typically, this position will work in close contact with all members of the accounting team, as well as local and remote operations personnel and vendors to ensure accurate and timely submittal of invoices, information, and reports while ensuring compliance with company policies and procedures.
Works as assigned by the Accounts Payable Supervisor to ensure the successful completion of departmental objectives.
- Enters vouchers with appropriate account coding, including project cost accounting.
- Assists with the preparation of check disbursements according to company policy and vendor terms.
- Research vendor statements and invoices to ensure accuracy before payment.
- Coordinates invoice coding and approval with Project Managers.
- Addresses and responds to vendor inquiries in a timely and professional manner.
- Interfaces effectively and serves as back-up to other Accounting & Finance personnel as business needs require.
- Performs and assists with data entry and monthly reconciliations to resolve discrepancies.
- Audit and process credit card bills and expense reports on time.
- Performs other duties as assigned
QUALIFICATIONS AND EDUCATION REQUIREMENTS
The employee must have :
PREFERRED SKILLS PHYSICAL / MENTAL REQUIREMENTS
The employee must be able to perform the essential functions of the job with or without reasonable workplace accommodation. The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit areas where it is required. This includes a hard hat, safety glasses, life vest, respirators, ear plugs, steel-toed shoes, personal flotation devices (PFDs), or other protective equipment as required by the work performed and the location where the work is being done.
In addition, the employee must also be capable of :
The Company expects and requires all employees to observe and fulfill all safety responsibilities as outlined in workplace safety training and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment. All employees are required to have regular attendance and punctuality.
Callan Marine Ltd. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Callan Marine, Ltd. reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment. Employment at Callan Marine, Ltd. is on an "at-will" basis. Employment security cannot be guaranteed for or by any employee.
