ACCOUNTS PAYABLE

Job Description

Job Description

ACCOUNTS PAYABLE Reports To

Accounting Manager

Job Overview

To ensure all invoices receive proper approval and are submitted for payment in a timely manner. Will also assist with some general accounting responsibilities

Responsibilities and Duties

• Approach all encounters with guests and team members in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with Callaway standards, as required by scheduling.
• Maintain high standards of personal appearance and grooming which includes a nametag when working.
• Comply at all times with Callaway standards and regulations to encourage safe and efficient operations.
• Maintain a friendly and warm demeanor at all times.
• Collect and process all invoices from property hosts.
• Receive invoices through email and hard copies
• Ensure correct coding is on invoices and invoices are properly approved.
• Scan all invoices into paperwise.
• Resolve invoicing disputes.
• Reconcile vendor statements.
• Responsible for invoice record retention.
• Correct invalid coding issues.
• Prepare vendor setups.
• Collect updated W9 forms from vendors.
• Collect COI and other forms from vendors (as needed).
• Respond to invoice inquiries from vendors and hosts.
• Maintain communication with vendors and hosts on invoicing issues.
• Create period end accruals list.
• Annual inventory audits or as needed.
• Period end cash audits.
• Cross train to provide support for accounts receivable and cash office to support time off as needed
• Assist with account reconciliations and journal entries as assigned by the Accounting Manager
• Perform other duties as assigned by supervisor or management.
• Attend all meetings / training as required by supervisor or manager.

Qualifications

Education & Experience :

Physical Requirements :

Mental Requirements :

Host Print Name_________________________ Host Signature____________________________

Manager Print Name______________________ Manager Signature_________________________

Date_________________

Job Posted by ApplicantPro