What are the responsibilities and job description for the ACCOUNTS PAYABLE position at Callaway Gardens?
ACCOUNTS PAYABLE
Reports To
Accounting Manager
Job Overview
To ensure all invoices receive proper approval and are submitted for payment in a timely manner. Will also assist with some general accounting responsibilities
Responsibilities and Duties
- Approach all encounters with guests and team members in a friendly, service-oriented manner.
- Maintain regular attendance in compliance with Callaway standards, as required by scheduling.
- Maintain high standards of personal appearance and grooming which includes a nametag when working.
- Comply at all times with Callaway standards and regulations to encourage safe and efficient operations.
- Maintain a friendly and warm demeanor at all times.
- Collect and process all invoices from property hosts.
- Receive invoices through email and hard copies
- Ensure correct coding is on invoices and invoices are properly approved.
- Scan all invoices into paperwise.
- Resolve invoicing disputes.
- Reconcile vendor statements.
- Responsible for invoice record retention.
- Correct invalid coding issues.
- Prepare vendor setups.
- Collect updated W9 forms from vendors.
- Collect COI and other forms from vendors (as needed).
- Respond to invoice inquiries from vendors and hosts.
- Maintain communication with vendors and hosts on invoicing issues.
- Create period end accruals list.
- Annual inventory audits or as needed.
- Period end cash audits.
- Cross train to provide support for accounts receivable and cash office to support time off as needed
- Assist with account reconciliations and journal entries as assigned by the Accounting Manager
- Perform other duties as assigned by supervisor or management.
- Attend all meetings/training as required by supervisor or manager.
Qualifications
Education & Experience:
- Associate's degree in accounting or related field
- Relevant, sustained work experience with accounts payable can be in lieu of the degree
Physical Requirements:
- Must be able to lift/carry a maximum of 30 pounds, stand, sit, bend and walk for extended periods of time.
- Must be at least 18 years of age or older.
Mental Requirements:
- Must be able to convey information and ideas clearly.
- Must be able to evaluate and select among alternative courses of action quickly and accurately.
- Must be able to work well in stressful, high-pressure situations including the ability to handle guest complaints and disputes and resolve them to satisfactory results.
- Must maintain composure and objectivity under pressure.
- Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
- Must be effective at listening to, understanding and clarifying concerns and issues raised by team members and guests.
Host Print Name_________________________ Host Signature____________________________
Manager Print Name______________________ Manager Signature_________________________
Date_________________
