What are the responsibilities and job description for the Legal Administrative Clerk (USAO) position at Calloway & Associates, Inc.?
The Difference Starts With YOU
Calloway & Associates, Inc. strives to create value for our employees and customers by delivering solutions that power relationships at scale. Our pace of work enables fast learning and fosters an environment where you can stretch yourself and make an impact. Here at Calloway, we ?are? the difference.
If you have experience as a Legal Administrative Clerk within a legal setting, consider joining our team! We are seeking talent such as yours to work with our client, the US Attorney's Office in Hammond, IN.
If you have the experience and qualifications as stated below, we would like to hear from you.
Position: Onsite
Hours: 8:00 a.m. - 4:30 p.m.
Period: September 2024 - September 25, 2025 (additional option period) to July, 2026
Job Description:
- Provide witness management assistance prior to, during, and after trial. Typical assignments include: work directly with witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
- Receive visitors, field phone calls, questions and other inquiries from witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
- Initiate contact/notify witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of witnesses.
- Confer with AUSA concerning witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
- Prior to witness? appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for witness travel and lodging according to Department of Justice and USAO policies and procedures.
- Meet with witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for witness reimbursement documents.
- Prepare and submit documentation for witness reimbursement, i.e. witness vouchers and other required documentation for witnesses. Furnish requested information concerning pending and completed witness vouchers. Gather required documentation and reconcile Government Travel Accounts,
- Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
- Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to witness laws and regulations.
- Perform general office procedures, including, but not limited to: establish and maintain a variety of files, documents and databases; assemble documents and other information for file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical management related duties as required/assigned.
Disclaimer: Calloway & Associates, Inc. provides support to federal government clients. As such, we may be required to have our employees fully vaccinated for COVID-19. By applying for this position, you understand you may be required to disclose your vaccination status as a condition of employment.
Calloway & Associates, Inc. is committed to the full inclusion of all qualified individuals. As part of this commitment, Calloway will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Jackie W. Johnson, Jackie.w.johnson@calloway-assoc.com.
